ADMIN SERVICES SPECIALIST (FULL TIME)
About The Position
We are hiring immediately for a full time ADMIN SERVICES SPECIALIST position. This role involves assisting the Site Controller with financial requirements, ensuring all time constraints are followed, and inputting accounting information into the system, including revenues, inventory, and expenses. The ideal candidate will be courteous and helpful to customers and team members, perform quality work within deadlines with or without direct supervision, interact professionally with others, and work effectively as a team contributor. The position also requires working independently while understanding the necessity for communication and coordination with others.
Requirements
- Previous experience is not necessary.
- Perform quality work within deadlines with or without direct supervision.
- Interact professionally with other employees, customers and suppliers.
- Work effectively as a team contributor on all assignments.
- Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
Responsibilities
- Complies and sorts documents, such as invoices and checks to substantiate business transactions; controls and disburses petty cash according to company policies.
- Verifies and posts details of business transactions, such as funds received, disbursed, and deposited. Transfers totals to computer spreadsheets and into databases.
- Computes and records charges, refunds, cost of lost or damaged goods, rentals, and similar items; prepares vouchers, invoices, checks, account statements, reports, and other records and reviews for accuracy.
- Monitors accounts payable and receivable to ensure that payments are up to date; codes and inputs data (e.g., inventories, cash collections) for forwarding to the corporate office and inclusion in the company's financial reports.
- Input payables, CPMs, BAMCO adjustments, manual checks, commissary and other transfers into the system.
- Run calculator tapes to balance all the expenses to the reports.
- Calculate payroll and input to Unit Accounting System (UAS).
- General office duties include filing, dispatching, mail distribution, correspondence; prepares and maintains payroll and personnel reports (e.g., commissions, vacation/sick accruals, union health and welfare).
- Communicate accurately, honestly and in a timely manner with Clients, vendors and Bon Appétit accounting department.
- Offer office phone support for the Site Controller, ensuring that all guests and staff are treated with care and respect.
- Input and upload any personnel info for new hires or changes.
- Help the GM oversee the other office functions of, liquor billing, invoicing, catering invoicing, safety assessments, and marketing.
- Assist where needed for Mandatory Campus dates, large Catering dates, and Concessions where needed.
Benefits
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
- Medical
- Dental
- Vision
- Life Insurance/AD
- Disability Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
