Admin / Receptionist

NEIGHBORHOOD HEALTH CENTER•Tigard, OR

7d•$21 - $30•Onsite

About The Position

This position serves as the first point of contact, and is the first impression for Neighborhood Health Center personnel and visitors. This position provides front-office reception duties, as well as administrative support and logistical tasks for the Finance team, Senior Executive Assistant, and backup support to the Executive Assistants.

Requirements

High School Degree, or equivalent, is required.
At least two-years’ experience providing administrative support, or reception responsibilities, is required.
Highly punctual and dependable.
Ability to interact professionally with many different personalities, both internally and externally; including, but not limited to: tact, diplomacy, ability to work with all levels of visitors, staff, and leadership.
Demonstrated ability to observe and anticipate needs by being aware of complex office activities and offer efficiency suggestions.
Ability to work under the direction of multiple people, and within a team setting.
Aptitude and willingness to learn.
Strong communication skills.
Detail-oriented, with a high level of accuracy.
Ability to work independently and reliably; self-starter.
Flexible and adaptable in various situations.
Basic understanding of clerical procedures and systems, such as recordkeeping and filing.
Experience, or familiarity, with office equipment and software, including but not limited to video conferencing applications.
Strong knowledge of MS Office, including Word, Excel, Outlook, and ability to learn other internally used programs.
Excellent written and verbal communication skills.
Excellent grammar, spelling, and proofreading skills.
Excellent customer-service skills.
Strong organizational skills, ability to prioritize and multi-task; strong attention to detail, and high levels of efficiency.

Nice To Haves

Knowledge of ContractWorks or a similar software preferred.

Responsibilities

Embody the utmost professionalism, confidentiality, and helpfulness while in this role.
Interface with high-level internal/external contacts requiring considerable discretion and initiative.
Demonstrated ability to assess, triage and organize.
Answer the administrative phone line (single-line) with a customer-service oriented approach.
Screens and directs calls as appropriate.
Calmly responds to escalated situations involving people experiencing a health situation/crisis.
Greet visitors and provide them with general support.
Respond to routine daily correspondence.
Organize and maintain a neat and orderly appearance of the reception area, conference rooms and the kitchens/breakrooms.
Manage conference room calendars and events (technology, catering, schedule and manage meetings, etc.)
Perform other general clerical and secretarial duties as requested, including but not limited to: recordkeeping, maintaining office supplies, coordinating equipment maintenance.
Ensure operation of equipment (printers, stamp machines etc.) by completing preventive maintenance requirements; call for repairs and maintain equipment inventories.
Provide day-to-day administrative support to Finance, HR, EPIC, and other teams as needed.
Provide support to Executives and Directors as assigned.
Respond to, and resolve, administrative inquiries, and questions.
Arrange business travel, meetings, and conference registration.
Monthly credit card reconciliation.
Coordinate vendor invoice management including receive, post, approval.
Coordinate courier pick-up / deliveries, and notify appropriate staff.
Handle packages and correspondence; including but not limited to: posting, sorting, opening, and distributing mail.
Perform other duties and special projects as assigned.