Admin/Office Manager Hiring
About The Position
FTK Hospitality Miami is hiring a full-time Admin/Office Manager to support its real estate investment and rental property business in the West Palm Beach area. This is an in-office role on a small, collaborative hospitality team. The position combines bookkeeping and financial operations with office administration, and offers opportunities to grow into broader finance roles as the company expands. The Admin/Office Manager manages day-to-day bookkeeping, reconciliations, accounts payable and receivable, guest payments, deposits, and monthly financial reporting by property. The role also oversees office records and operations, prepares leases, handles association applications and related paperwork, and supports reservations and guest payment issue resolution as needed.
Requirements
- At least 3 years of bookkeeping and office administration experience.
- Strong QuickBooks Online skills, including the ability to independently reconcile accounts.
- Proficiency with Excel and Microsoft 365, including Outlook, Teams, and SharePoint.
- Highly organized and self-motivated, with the ability to meet deadlines independently.
- Discreet and trustworthy when handling confidential financial information.
- Excellent written and verbal communication skills.
- Valid driver’s license and reliable car for occasional property visits.
Nice To Haves
- Experience in vacation rental or property management bookkeeping.
- Experience with multi-entity accounting.
- Experience with Hostify, Airbnb, Vrbo, or Stripe.
- Bookkeeping certification.
- Spanish language skills.
Responsibilities
- Manage day-to-day bookkeeping in QuickBooks Online.
- Reconcile bank, credit card, Stripe, and booking platform payouts.
- Handle accounts payable and receivable, guest payments, and deposits.
- Maintain deposit, tax, and unearned income records.
- Support month-end close and reporting for the controller.
- Prepare monthly financial reports by property.
- Oversee office operations, including records, contracts, leases, insurance, and compliance files.
- Prepare leases and manage e-signature processes.
- Manage condo association applications and related paperwork.
- Support reservations and guest payment issue resolution as needed.
- Keep receipts in Dext and files in SharePoint organized and confidential.
- Make occasional local property visits.
Benefits
- Competitive salary of $65,000–$75,000.
- Comprehensive health, dental, and vision insurance after 90 days.
- 401(k) plan with company match.
- Two weeks of paid time off, plus major holidays.
- Company-provided work phone and computer.
- Mileage reimbursement for local travel.
- Paid software training for professional development.
- Opportunities to advance into broader finance roles as the company grows.
- Collaborative, supportive team environment.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
