Admin Manager - Citizens Live at The Wylie

Live Nation Entertainment • Pittsburgh, PA

3d • Onsite

About The Position

Citizens Live at The Wylie is seeking an Administrative Manager. This role is responsible for ensuring schedules are completed and departments are appropriately staffed for events. Additionally, the Administrative Manager will process and maintain payroll records in accordance with Live Nation payroll policies and oversee the hiring and onboarding of new employees. Residents of the Greater Hill District and surrounding neighborhoods are encouraged to apply. Hiring events for residents will be announced closer to the grand opening.

Requirements

• 1 year plus of administrative experience.
• 2-3 years’ plus of work experience in a comparable role.
• Experience with Workday or other HRIS.
• High School Diploma or equivalent preferred.
• Ability to work various, flexible hours, inclusive of nights and weekends.
• Self-driven and motivated.
• Great attention to detail and ability to work against deadlines.
• Strong strategic thinking and creative problem-solving skills.
• Excellent verbal, written and interpersonal communication skills.
• Strong networking and relationship building skills.
• Acute sense of judgment, tact and diplomacy.
• Ability to use technology and data-driven mentality.
• Ability/experience to successfully identify and qualify candidates.
• Position requires sitting, typing, walking and occasionally lifting 25 lbs. plus using proper lifting techniques.
• Understanding of general Human Resources and recruiting practices.
• Ability to travel, as needed, within the immediate market to facilitate recruitment events and marketing efforts.
• Must pass pre-employment background screening.

Responsibilities

• Identify hiring needs and post open positions.
• Proactively build talent pipelines through online sourcing, job fair events and establishing relationships with key partners in the area to develop recruitment funnels.
• Work with venue leadership & marketer to create campaigns to market job opportunities at venue.
• Lead efforts to participate in area/venue job fairs with a focus on obtaining candidates for necessary positions.
• Source candidates through databases and social media.
• Manage 3rd party recruiting tools.
• Screen candidates and assist department heads with scheduling and completing interviews as needed.
• Prepare candidates and maintain ongoing communication for onboarding requirements while promoting positive candidate experience.
• Track any company referral bonus or other available perks in recruitment strategy and marketing efforts.
• Ensure all departments are adequately staffed for every event.
• Monitor and manage payroll.
• Accurately submit all hours worked for team members into payroll system for timely processing.
• Actively monitor attendance numbers and communicate staffing changes to department heads.
• Oversee the issuing of all venue credentials, business card ordering, invoices, etc.
• Oversee the ordering, fulfillment and delivery of all venue gear.
• Assist as needed with various shipping and tracking, etc.
• Other tasks as assigned by the Operations Manager.
• Ensure record keeping and proper filling of; Pre-Event Inspection Reports, Event Related Incident Reports, Workman Comp/General Liability Claims.

Benefits

• Generous vacation
• Healthcare
• Retirement benefits
• Student loan repayment
• Tuition reimbursement
• Six months of paid caregiver leave for new parents including fostering
• Perks like Roadie Babies helping new parents care for their babies on work trips
• Access to free live events through our exclusive employee ticketing program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED