Admin III

YMCA Of Greater Seattle•Seattle, WA

3d•Onsite

About The Position

Provide high-level administrative support to the Chief Financial Officer (CFO) and Chief Operating Officer (COO), ensuring efficient operations and effective communication within the executive office. This role requires a high level of confidentiality, initiative, and judgment.

Requirements

Bachelor's degree in Business Administration, Finance, or a related field.
Minimum of 2-5 years of administrative experience, preferably in a financial or executive support role.
Exceptional organizational and time-management skills.
Strong verbal and written communication abilities.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Attention to detail and accuracy in managing tasks and data.
Ability to handle sensitive and confidential information professionally.
Financial acumen and problem-solving skills.
High level of professionalism and interpersonal skills.
Proactive and resourceful, with the ability to manage competing demands effectively.
Flexibility and adaptability in a fast-paced environment.
All employees and volunteers are responsible for adhering to abuse prevention policies, maintaining appropriate boundaries, completing required training, reporting suspicious or inappropriate behavior, and complying with mandated reporting requirements.

Nice To Haves

Knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc.).
Ability to speak any language in addition to English may be helpful.
Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.

Responsibilities

Manage and maintain the CFO/COO's calendar, scheduling meetings and appointments to optimize their time.
Schedule and coordinate meetings for the CDO, ensuring availability, meeting logistics, and effective communication with attendees.
Coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
Assist in the preparation of financial reports, presentations, and other documents.
Handle sensitive information with discretion, ensuring data protection.
Conduct research and compile data for various projects and presentations.
Arrange travel itineraries, including booking flights, accommodations, and ground transportation.
Facilitate communication between the CFO/COO and other departments, ensuring smooth information flow.
Manage incoming communications, flag urgent emails, and maintain organized email systems.
Reconcile credit card statements, analyze expenses, and flag any discrepancies.
Provide support for daily tasks and long-term projects to ensure smooth operations.
Responsible for ensuring staff are properly screened, trained, supervised and held accountable to the organization’s abuse risk management standards.