Admin II - PLA

LJA•West Lake Hills, TX

8d•Onsite

About The Position

Pharis Design, an LJA company, recognizes that our success depends on the quality of the people that we hire. We are currently seeking highly talented individuals that take pride in their work, function exceptionally well in team environments, and contribute to the overall success of the company. As a 100% employee-owned company, LJA promotes an entrepreneurial spirit that helps drive the bottom line and the long-term professional and financial success of our employees. With more than 50 office locations, LJA is growing and ready for talented people to help us build our future. This role provides administrative support for the day-to-day activities of the various workgroups within the Land Development division.

Requirements

2+ years of experience
Strong Excel, Word, Outlook, Adobe Suite (including InDesign) and PowerPoint knowledge
Must be dependable and possess sense of urgency
Excellent proofreading and editing skills
Strong written and verbal communication skills
Ability to work effectively in a team environment; ability to accurately work under pressure in meeting deadlines

Nice To Haves

Previous experience in design consulting firm, with graphic skills is strongly desired

Responsibilities

Assists with project and department administration and coordination as required
Prepares letters, memos, reports, proposals, contracts, forms and other business correspondence
Edits documents (e.g., letters, reports, etc.) prior to client submittal.
Files correspondence and other documents
Interfaces with accounting to open new jobs and ensure proper billing
Assists in scheduling and confirming meetings. Makes travel, conference and seminar arrangements
Assists Vice Presidents with project opening forms and miscellaneous tasks
Assists with credit card reconciliation
Assists with handling miscellaneous request, office building issues, and coordination of office events
Assists as backup for ordering routine supplies for office supplies
Assist with scheduling conference rooms for meetings and setup of beverages and food
Assists with troubleshooting pc, tv and soundbar needs in conference rooms for meetings
Assists with troubleshooting issues with printers and plotters prior to service call
Handles administrative and reception tasks as and when required
Uses greater judgment and initiative to determine the approach or action to take in non-routine situations.
Interprets and adapts guidelines, including unwritten policies, precedents, and practices.
Maintain confidentiality in all situations.