Admin/HR Coordinator

Harvey & Company • Newport Beach, CA

8d • Onsite

About The Position

We're looking for an organized, dependable Admin/HR Coordinator to support our Director of Human Resources and our Chief of Staff. You'll work across the full employee lifecycle; including assisting with records, onboarding and offboarding, performance reviews, compliance and reporting, as well as supporting our Chief of Staff and President. It's a strong fit for someone who's has administrative work experience and wants to build genuine HR experience.

Requirements

• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise appropriate judgment when handling employee information.
• Ability to effectively prioritize multiple responsibilities and meet deadlines.
• A self-starter who can work independently and contribute effectively within a team environment.

Nice To Haves

• Prior administrative, HR, office management, or professional services experience preferred.
• Bachelor’s degree preferred, or equivalent combination of education and relevant experience.

Responsibilities

• Working with our Chief of Staff to maintain trackers and internal documentation; handle quarterly and year-end updates to brochures and database notes; and provide general administrative support for the team.
• Maintain accurate personnel files and organizational charts; process Change of Status documentation for new hires, terminations and promotions; track employment agreements, acknowledgments and confidentiality agreements; own HR calendars, deadlines and recurring compliance requirements.
• Prepare first-day schedules, orientation materials and new-hire folders; coordinate the administrative side of onboarding; ensure required paperwork is completed and filed; prepare separation paperwork and maintain termination checklists.

Benefits

• The opportunity to develop hands-on Administrative and Human Resources experience across a broad range of HR functions.
• Direct exposure to employee lifecycle activities, including onboarding, performance management, employee relations, compliance, and reporting.
• Opportunities to take on increasing levels of responsibility as your HR knowledge and capabilities develop.
• Exposure to the private equity and M&A industry and a broad range of business functions.
• A culture that inspires learning, encourages autonomous work, fosters team collaboration, and rewards hard work and results.
• 401(k) plan with profit sharing after a standard waiting period.
• Comprehensive benefits package, including medical, dental, and vision, after a standard waiting period.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree