Casual Hire - Admin & Fiscal Support Spec

University of Hawaii•Honolulu, HI

15h•Onsite

About The Position

Applicants seeking short-term or part-time work with the University Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees. This position is a temporary casual hire position and offers no benefits.

Requirements

Possession of a baccalaureate degree in Arts and Sciences, Business Administration, Humanities, Social Sciences, Natural Sciences, Education or related field and 0 year(s) of progressively responsible professional experience with responsibilities for program administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in the area of program administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with program administration.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of program administration.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer, apply word processing software, and spreadsheet software.
Ability to exercise discretion and sound analyses to a variety of administrative support, program management or related issues.
Ability to work effectively and independently under pressure, with frequent interruptions, and remain flexible in handling several concurrent projects with competing deadlines.
Must be able to work a flexible schedule including nights, weekends and holidays, depending on programmatic needs.
Ability to handle confidential information with a high level of tact, discretion and diplomacy.

Responsibilities

Provides administrative support to the Associate Athletics Director on a wide variety of administrative responsibilities and works directly with coaching staff of assigned sports.
Provides office management including but not limited to establishing office procedures, scheduling meetings, greeting/screening guests, determining disposition of incoming correspondence/mail, preparing documents, and developing/maintaining an effective filing system.
Coordinates and ensures that team and recruiting travel arrangements are prepared, completed and meet coach and team requirements (e.g. scheduling, booking hotel accommodations, and event logistics).
Responsible for preparation of travel documents for assigned sports and programs.
Prepares requisitions, reconciles and completes documents upon traveler’s return.
Ensures compliance with UH policies and procedures and NCAA rules and regulations.
Assists with the review of the propriety of travel requests, requests for additional funding, etc.
Assists with the review, analysis and preparation of administrative, fiscal and personnel related documents as requested by the Associate Athletics Director.
Ensures compliance with UH and UH Foundation fiscal policies and procedures.
Coordinates Associate Athletic Director’s master calendar and related arrangements.
Schedules appointments and meetings, coordinates and maintains calendars, makes arrangements for travel and accommodation and processes travel expense reports.
Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies.
Maintains collaborative working relationships with administrators and coaches in the department, other college offices, and appropriate relationships with members of the media, donors, and other individuals interested in the Athletics Department.
Knows, recognizes and complies with the laws, policies, rules, and regulations governing the University of Hawai'i, its employees, and the rules of the NCAA and affiliated Conferences as now constituted or as may be amended in the future.
Immediately advises the Athletics Director or designee if there are reasonable cause to believe violations, whether by employees, students, or others, have occurred or will occur.
Other duties as assigned.