Administrative and Fiscal Support Specialist (Casual Hire)

University of Hawaii•Honolulu, HI

1d•Onsite

About The Position

University of Hawai‘i, Kapi‘olani Community College, Office of Academic Affairs is seeking applications for the Administrative and Fiscal Support Specialist position. This is a Casual Hire position, meaning it is temporary and employees are not eligible for most benefits. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees. The position is temporary, funded by Revolving Funds, and continuation is dependent on satisfactory performance, program needs, and renewal of funds.

Requirements

Possession of a baccalaureate degree in Business Administration, Public Administration, Communications, Marketing, New Media Arts, Humanities, or a related field, and one (1) year of progressively responsible professional experience with responsibilities for office administration, fiscal/procurement support tracking, digital media logistics, or project coordination; or an equivalent combination of education and experience.
Considerable working knowledge of administrative procedures, document control methods, digital communications platforms, or basic operational tracking frameworks.
Working knowledge of institutional regulations, public-facing compliance frameworks, or digital accessibility standards.
Demonstrated ability to manage multiple administrative deadlines, coordinate logistics, and organize overlapping operational schedules.
Demonstrated experience applying office applications and digital media workflows (e.g., advanced spreadsheets, word processing, shared directories, content managers, or project tracking tools).
Demonstrated ability to write, edit, and format varied administrative materials accurately and professionally.
Ability to work outside normally scheduled work hours including nights and weekends as required.

Nice To Haves

Knowledge of and administrative experience with University of Hawai'i, RCUH, or grant funding tracking platforms (e.g., Kuali, myGRANT).
Experience handling digital content calendars, public relations logistics, or financial tracking spreadsheets in an educational or public-sector ecosystem.
Evidence of commitment to Kapi'olani Community College's vision of positioning itself as a model Indigenous-serving institution.

Responsibilities

Coordinates and monitors administrative and fiscal operational workflows within the unit, ensuring processing alignment with institutional, University, RCUH, or sponsor regulations.
Coordinates communication support, outreach logistics, and public-facing distribution material, maintaining media libraries, content calendars, and website/social media channels in alignment with branding standards.
Provides project management and coordination support for proposal planning, tracking submission timelines, organizing templates, and gathering compliance documentation for internal or external projects.
Manages general office operations, including procurement tracking, supply inventories, equipment logs, calendar synchronization, and digital document distribution frameworks.
Assists in the preparation, formatting, review, and sorting of grant proposals, administrative summaries, operational agreements, and fiscal tracking charts.
Maintains compliance logs, proposal histories, institutional templates, and records databases to verify alignment with University policies, public relations regulations, and legal parameters.
Coordinates with clerical teams, fiscal officers, and other relevant staff across units to streamline communication, documentation pathways, and onboarding procedures.
Works beyond normal business hours, including evenings, weekends, and/or holidays, as needed.
Performs other duties as assigned.