Admin Care Scheduler The Residence at Boylston Place

LCB Senior Living•Brookline, MA

2d•$24 - $28•Onsite

About The Position

The Admin Care Scheduler supports the needs of residents, resident care associates, and the resident care department, and assists with the community’s overall clinical and wellness operations. Working in conjunction with the Resident Care Director, the role helps optimize the department’s efficiency and effectiveness. The position prepares and manages Resident Care staff schedules and attendance, monitors staffing and timekeeping details, orders clinical and incontinence supplies, and supports training and onboarding for Resident Care team members. It also documents resident services and events in the community’s computer tracking system and may facilitate programming that promotes cognitive stimulation, socialization, physical activity, and spiritual connection. The position is full-time at The Residence at Boylston Place in Chestnut Hill, Massachusetts. The stated wage range is $24.00–$28.00 per hour, based on years of experience. Physical duties include walking and moving throughout the community, handling equipment and carts, and occasionally assisting residents.

Requirements

Must have completed a certified nursing assistant course or have equivalent training or other related experience.
Ability to use a computer to document services provided.
Fluency in spoken and written English.
Organizational skills and proficiency in Microsoft Office.
Computer literacy, familiarity with office productivity software such as Microsoft Word and Excel, and ability to learn and use software platforms such as Yardi and OnShift.
Ability to meet the physical demands of the position, including lifting at least 15 pounds; carrying objects; pushing and pulling carts; walking, sitting, and standing; and turning, crouching, kneeling, stooping, bending, and reaching as tasks require.
Ability to occasionally assist residents weighing approximately 150 pounds and push an occupied wheelchair up to 200 feet.
Ability to use good body mechanics and maintain stamina for visits to residents throughout the community.

Nice To Haves

Prior experience providing direct care or equivalent training.
Experience caring for seniors with Alzheimer’s disease or other forms of dementia.
Experience with nursing or wellness operations in senior housing.
Current license or certification, as required by state regulation.

Responsibilities

Complete assigned community in-service training, whether in person, in writing, or online.
Work with the team to monitor changes in residents’ needs, preferences, and health status, and promptly report or document changes to the Resident Care Director, RN, or designee.
Prepare and post the Resident Care staff work schedule, including schedules for RCAs, Medication Aides, and Nurses, at least two months in advance.
Manage Resident Care staff attendance and review time-clock punch details, hours per resident day, overtime, and agency use daily; provide a daily report to the RCD/ED.
Complete missed-punch forms based on time-clock reviews and submit them to the Business Office Director.
Order clinical and incontinence supplies.
Orient and train new Resident Care team members on the electronic health record and medication administration record.
Monitor and review Resident Care Associate training logs and assist with creating the monthly training calendar.
Report monthly RCA training compliance to the RCD, BOD, and ED.
Document scheduled and unscheduled services, incidents, behaviors, unusual events, and residents’ refusals of services.
Enter information about services provided to residents into the community computer tracking system.
May conduct or facilitate programming, including therapeutic groups and individual interactions, to provide cognitive stimulation, socialization, physical activity, and spiritual connection.