Admin Assistant (ETS) | Temporary
Emory•Atlanta, GA
•Hybrid
About The Position
Administrative Assistants provide administrative support for general management, a research environment, or a specific program. This role supports office operations and management, including correspondence, calendars, meetings, reports, records, finances, travel, data, and supplies. The position may also direct or supervise support staff and students. The role may work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based on business needs and department guidelines. Residency in Georgia is required. Emory reserves the right to change the remote-work status with notice to the employee.
Requirements
- Bachelor's degree, or a high school diploma or equivalent combined with five years of administrative support or secretarial experience.
- Proficiency with Microsoft Office, including PowerPoint, Outlook, and Excel.
- Experience with collaboration tools such as OneDrive, Zoom, Teams, or others.
- Must reside in the state of Georgia.
- Must be able to commute to Emory University on a flexible weekly schedule based on business needs.
Nice To Haves
- Recent Emory administrative experience.
- Well-versed in Canva for presentations.
- Ability to create ad-hoc reports.
Responsibilities
- Ensure office activities comply with Emory policies and procedures.
- Respond to incoming telephone calls.
- Maintain calendars and prioritize meeting requests for management.
- Review incoming correspondence, identify items of special interest to management, handle routine correspondence, and prepare appropriate responses.
- Complete forms, grant applications, and correspondence associated with programs, as needed.
- Prepare charts and graphs for reports and presentations.
- Create and edit scientific, programmatic, or other reports related to the department's primary business.
- Schedule meetings and manage logistics for meetings and special events.
- Prepare materials for meetings and special events.
- Initiate, process, and maintain records and invoices.
- Keep management apprised of account status, identify cost-effective solutions, and authorize expenditures, as applicable.
- Monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements, as needed.
- Plan and coordinate travel arrangements.
- Maintain databases and spreadsheets; analyze data and design or generate related reports, as needed.
- Establish and organize filing systems.
- Oversee ordering and maintenance of office supplies.
- Supervise or direct the work of support staff and/or students, as needed.
- Perform related responsibilities as required.
