Admin Assistant (ETS) | Temporary
Emory•Atlanta, GA
•Hybrid
About The Position
Emory University is hiring an Administrative Assistant to provide support for general management, a research environment, or a specific program. The role ensures office activities comply with university policies and procedures and supports management with communications, scheduling, meetings, reporting, records, budgets, travel, databases, and office supplies. The position may also direct or supervise support staff and/or students. The role permits regular work from home, but requires commuting to Emory University on a flexible weekly schedule based on business needs and department guidelines. The employee must reside in Georgia. Emory may change the remote-work status with notice.
Requirements
- Bachelor's degree, or a high school diploma (or equivalency) combined with five years of administrative support or secretarial experience.
- Proficiency with Microsoft Office, including PowerPoint, Outlook, and Excel.
- Experience with collaboration tools such as OneDrive, Zoom, and Teams, or similar tools.
- Residency in the state of Georgia.
- Ability to commute to Emory University on a flexible weekly schedule based on business needs.
Nice To Haves
- Recent Emory administrative experience.
- Well-versed in Canva for presentations.
- Ability to create ad-hoc reports.
Responsibilities
- Ensure office activities comply with Emory policies and procedures.
- Respond to incoming telephone calls.
- Maintain calendars and prioritize meeting requests for management.
- Review incoming correspondence, identify items of special interest to management, handle routine correspondence, and prepare appropriate responses.
- Complete forms, grant applications, and/or correspondence associated with programs, as needed.
- Prepare charts and graphs for reports and presentations.
- Create and edit scientific, programmatic, or other reports associated with the department's primary business.
- Schedule meetings and handle logistics for meetings and special events.
- Prepare materials for meetings and special events.
- Initiate, process, and maintain records and invoices.
- Keep management apprised of account status, identify cost-effective solutions, and potentially authorize expenditures.
- Monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements, as needed.
- Plan and coordinate travel arrangements.
- Maintain databases and spreadsheets; analyze data and design or generate associated reports, as needed.
- Establish and organize filing systems.
- Oversee ordering and maintenance of office supplies.
- Supervise or direct the work of support staff and/or students, as needed.
- Perform related responsibilities as required.
