Admin Assistant

Western Partitions • Reno, NV

29d • Onsite

About The Position

Western Partitions, Inc. (WPI) is a leading interior and exterior contracting firm with a strong reputation for superior services. Headquartered in Wilsonville, Oregon, WPI has a wide reach across the West. Since 1972, WPI has been recognized for its award-winning construction, prioritizing integrity, safety, and efficiency. The company prides itself on a service-oriented, fast-track approach, attention to detail, and a commitment to earning customer trust and confidence through communication, trust, and respect. The Administrative Assistant role supports the office with primarily clerical duties and some jobsite responsibilities, ensuring compliance with WPI policies and safety programs.

Requirements

• Able to stand and sit for long periods of time.
• Able to learn new software programs and work with multiple operating systems.
• Proficient in Microsoft Windows, Microsoft Office Suite (Excel, Word, and Outlook).
• Strong oral and written communication skills.
• Ability to work in a team environment.
• Strong customer service skills.
• Ability to multitask, think critically, and problem-solve.
• Ability to learn new job skills by engaging in the technical aspects of the job and applying new skills as they are taught.
• Must be able to work independently, make decisions, and follow through on all assignments.
• Must possess strong organizational and computer use skills.
• High level of competency to read/write/speak English and communicate with coworkers.
• Must be able to commute daily to the office in Sparks, NV.

Nice To Haves

• Local to office is preferred.
• This role is not eligible for visa sponsorship.

Responsibilities

• Answer telephones and direct callers to the appropriate associate.
• Greet and direct visitors to the company politely and professionally.
• Provide callers with information such as company address, directions, fax numbers, and website.
• Receive, sort, and forward incoming mail.
• Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.).
• Contact office staff when packages are received for them.
• Assist in the ordering, receiving, stocking, and distribution of office supplies.
• Assist potential new hires with application completion (print, fill out I-9 information) and forward to payroll.
• Coordinate Drug Testing paperwork for new hires and send them for pre-employment drug screens.
• Handle event coordination, lunch event planning, and travel reservations.
• Monitor and restock kitchen supplies (paper towels, plates, sugar, creamer, etc.).
• Coordinate office services such as cleaning, HVAC maintenance, water/ice, security, waste management, and coffee services.
• Develop new systems, forms, and ideas for increased efficiencies.
• Support safety plans and practices.

Benefits

• Competitive pay
• Incentive bonus plan
• 401(k) retirement savings plan with match
• Medical, prescription drug, dental and vision insurance plans with flexible spending account option
• Life insurance, accidental death, and disability benefits
• Flexible paid time off policy and paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed