Admin Assistant 2

Renesas Electronics•Austin, TX

7d•Onsite

About The Position

Receptionist/Admin Assist II is the face of the workplace and a key representative of the Austin Design Center of Renesas Electronics America, Inc. This is a highly visible role where friendliness, discretion and attention to detail are essential. You will be responsible for delivering a consistently high standard of front-of-house service, supporting staff and visitors and ensuring that the reception and meeting environments reflect the standards of Renesas Electronics America, Inc. (REA).

Requirements

Exceptionally well presented, professional, and confident in a front-facing role.
Strong service mindset with pride in delivering high standards.
Reliable, organized, and comfortable working in a structured corporate environment.
Clear communication skills in English.
Competent in Microsoft Outlook, Excel, and standard office systems.

Nice To Haves

Experience in front of house, hospitality, corporate services, or facilities support.
Exposure to professional services or office environments.
Genuine ambition to develop a long-term career within Facilities Management.
Corporate Workplace Operations.
Continuous Improvement mindset.

Responsibilities

Act as the primary point of contact for visitors, guests, and staff, delivering a polished and professional first impression.
Manage day-to-day front of house operations to ensure a seamless visitor experience.
Build effective working relationships with internal teams and vendors.
Manage reception and receiving of visitors and packages in a timely manner.
Ensure contacts are notified efficiently of their visitors' arrival and of any packages that have been delivered for them.
Coordinate meeting room bookings, access and hospitality requirements.
Support corporate meetings and events, ensuring spaces are prepared to a high standard.
Work closely with Facilities to ensure reception and meeting areas are maintained, presentable and fully operational.
Provide general administrative support related to workplace operations, including visitor access cards and staff requests.
Maintain accurate records, logs and documentation in line with REA procedures.
Support onboarding activities in coordination with the HR and IT teams.
Maintain reception SOPs, systems, and shared documentation.
Support day-to-day access control processes for staff, visitors and vendors.
Keep updated suite access records and RICOH check-in records.
Maintain break room snacks and drinks, working with vendors and placing orders as needed.
Provide adequate stationery supplies for employees by keeping sufficient stock.
As requested, create shipping documents for FedEx domestic and international shipments.
Order small supplies from Amazon as requested by employees and approved by their managers.