Admin Assistant (Hybrid MI or Remote)

First American•Milwaukee, MI

2d•$28 - $31•Hybrid

About The Position

Provides administrative support to a department, management team, and/or executive to ensure efficient operation of the office. Acts as focal point for department and company policy information, and responds to requests on a wide range of topics. Assignments often involve work of a confidential nature and require knowledge of practices and procedures of the function, company products, policies and programs. This position may provide admin support to an individual or department; or may be responsible for standalone administrative function.

Requirements

Requires HS diploma; some college preferred
Typically 2-4 years administrative experience
Experience with MS Office suite, which include word processing, spreadsheets, databases, graphics and desktop publishing applications.
Strong organizational skills with the ability to multi-task
Must be able to maintain professionalism and a positive service attitude at all times
Handle sensitive information in a confidential manner
Excellent written and verbal communication skills
Strong grammar skills
Attention to detail
Problem solving and analytical

Responsibilities

Performs administrative support duties that require considerable experience, skill and knowledge of organization policies and practices
Researches and obtains information for complex reports and special assignments
Involved in issues of a confidential and sensitive nature
Prepares and composes correspondence, reports, presentations, etc.
Screens telephone calls and resolves inquiries
Screens and responds to e-mail inquiries
Schedules and maintains calendar of appointments, meetings and travel itineraries. Coordinates related arrangements
Screens calendar requests, gathering information from requester and presenting request to manager
May prepare and distribute meeting notes and action items, tracking completion of tasks
General administrative assistance includes filling out forms, filing, ordering office supplies, submitting and reconciling expense reports, greeting and assisting visitors
Coordinates department meetings and events
Other duties as assigned