Admin Assistant | Glenwood Reg Medical Center | $15-17hr

LEMONTREE HEALTHCARE SERVICES LLC • West Monroe, LA

16h • Onsite

About The Position

The Administrative Assistant provides essential administrative and operational support to the Food & Nutrition Department. This role supports daily operations, financial reporting, catering and event coordination, retail marketing, patient engagement initiatives, and departmental workflow. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced healthcare environment.

Requirements

• 2+ years of administrative experience (healthcare or food service a plus)
• Strong organizational and multitasking skills with attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and work independently
• Collaborative, proactive, and service-oriented approach

Nice To Haves

• Experience with ADP or similar systems preferred

Responsibilities

• Provide day-to-day administrative support to the Director, including calendar management, correspondence, and project coordination
• Prepare, organize, and maintain reports, presentations, and departmental documentation
• Organize meeting agendas, topics, and daily huddles
• Maintain accurate filing systems and records with confidentiality
• Support scheduling, reporting, and special projects as needed
• Assist with tracking departmental expenses, invoices, and supply orders
• Support preparation of financial reports and month-end summaries
• Submit weekly vendor orders for groceries, supplements, and supplies
• Calculate and maintain floor stock levels for each unit and Emergency Department
• Assist with onboarding new hires and related documentation
• Input employee schedules into ADP and distribute printed schedules
• Coordinates and supports catering logistics for internal events and hospital functions, ensuring timely, high-quality service in partnership with culinary staff.
• Organizes patient celebrations and employee engagement activities in collaboration with clinical and departmental teams.
• Maintains the department events calendar and oversees planning details to ensure smooth execution of all events.
• Ensures accurate and timely entry of patient diet orders to support safe meal service.
• Assists with late tray delivery in coordination with host/hostess staff to meet patient needs.
• Maintains daily rounding logs and completes food labeling and quality inspection reports to ensure compliance and service quality.

Benefits

• Dental insurance
• Vision insurance
• Health Insurance
• 401k
• Paid time-off
• Paid holidays
• Referral program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed