Admin Assistant
About The Position
Join the Pak as an Administrative Assistant. At FreezPak Logistics, we’re a family-owned leader in cold storage and logistics, dedicated to delivering excellence in the warehousing, distribution, and management of perishable goods. Our mission is to ensure the highest standards of service, safety, and efficiency for our clients. With our state-of-the-art facilities and dynamic, innovative environment, we handle temperature-sensitive products with precision and care. Despite our rapid growth, we maintain a team-first culture rooted in trust, respect, and integrity. When you join the Pak, you’re not just starting a job – you’re becoming part of a team that values your contributions, invests in your future, and empowers you to grow with us. As our Administrative Assistant, you will support our General Manager (GM) at FreezPak Logistics. The ideal candidate will possess exceptional organizational skills, keen attention to detail, and the ability to maintain strict confidentiality. This vital role supports the GM in ensuring smooth administrative management, schedule coordination, travel arrangements, and facilitating effective communication. Additionally, the role involves assisting with purchase orders (POs), supplies management, and collections.
Requirements
- Prior experience as an administrative assistant or in a similar role, preferably within logistics or a related industry.
- High School Degree required
- Demonstrated ability to manage multiple tasks concurrently while maintaining meticulous attention to detail.
- Excellent written and verbal communication skills for effective interaction with stakeholders at all levels.
- High standard of professionalism and integrity
- Ability to handle sensitive information with utmost discretion.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
Nice To Haves
- Associate’s Degree/Bachelor’s degree preferred
- Familiarity with project management tools or software is a plus.
Responsibilities
- Efficiently manage the GM’s schedule by arranging meetings, appointments, and calls.
- Proactively resolve scheduling conflicts to maximize time for critical tasks and project deadlines.
- Serve as the primary point of contact for the GM.
- Ensure prompt and professional responses to emails, calls, and inquiries.
- Organize internal and external meetings by managing invitations, preparing agendas, taking minutes, and distributing follow-up actions.
- Ensure effective communication and collaboration during and after meetings.
- Handle sensitive information with the highest level of discretion.
- Always maintain confidentiality of corporate and personal matters.
- Assist in the preparation and processing of purchase orders.
- Manage inventory of office supplies and place orders as needed to ensure adequate stock levels.
- Support the finance team with collections activities.
- Follow up on outstanding invoices and coordinate with clients to ensure timely payments.
Benefits
- Health Insurance – comprehensive plans for you and your family
- 401(k) + Company Match – plan for your future with our competitive program
- Paid Time Off (PTO) – generous time off to support work-life balance
- Life Insurance – financial protection and peace of mind for you and your loved ones
- Career Growth – incredible opportunities to advance as we grow
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
