Admin Assistant

City of Shreveport•Police, LA

14h•Onsite

About The Position

Performs administrative and clerical support to management. This role involves a variety of tasks to ensure the smooth operation of administrative functions within the organization. The position requires the ability to handle diverse responsibilities, from document preparation and data management to visitor assistance and system entry.

Requirements

High School Diploma or GED from an accredited institution.
Ability to apply management, administrative, and supervisory principles which equates to a bachelor's degree in public or business administration, plus two (2) years of increasingly responsible management and/or administrative experience.
This ability and experience may have been acquired by any combination of college courses and experience.
Sedentary position; requires extensive typing and use of computer, printer and other office equipment.
Frequently required to sit, talk or hear.
Occasionally required to walk; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms.
Specific vision abilities required by this job include close vision, ability to adjust focus, and the ability to sustain prolonged visual concentration.
Requires the ability to operate, maneuver and or provide simple but continuous adjustment on equipment, machinery other office machines, and or materials used in performing essential functions.
Ability to coordinate eyes, hands, feet and limbs in performing slightly skilled movements such as typing and to operate various pieces of office equipment.
Ability to recognize and identify degrees of similarities and differences between characteristics of colors, shapes and textures associated with job-related objects, materials and tasks.
The employee must exert light physical effort in sedentary to light work, occasionally involving lifting, carrying, pushing, pulling, crouching, crawling, kneeling, stooping and or moving up to 50 pounds.
Job must be performed with or without accommodations.

Nice To Haves

Valid Class 1 Water Distribution and Wastewater Collection Certificates issued by the State of Louisiana, Dept. of Health and Hospitals is preferred but not required (for Field Operations assignment).
Valid Class 1 Water Production, Water Treatment and Water Distribution Certificates issued by the State of Louisiana, Dept. of Health and Hospitals is preferred but not required (for Amiss Plant assignment).
Valid Class 1 Wastewater Treatment and Wastewater Collection Certificates issued by the State of Louisiana, Dept. of Health and Hospitals is preferred but not required (for Lucas Plant assignment).
Valid Class 1 Water Distribution Certificates issued by the State of Louisiana, Dept. of Health and Hospitals is preferred but not required (for Customer Service assignment).

Responsibilities

Provides administrative and clerical support to management.
Composes letters, memos, reports, drafts ordinances and resolutions, compiles statistical, productivity measurements and effectiveness data.
Maintains, searches, and retrieves records, data, and information from manual and automated files.
Prepares budget requests, expenditure estimates and enters budget and cost data to automated accounting and purchasing systems.
Posts and processes timekeeping and payroll/personnel data records.
Assists visitors and telephone callers.
May prepare standard contract documents, participate in bid process and monitor outcomes.
Performs duties tending/operating personal computers (PC's).
May supervise activities of employees engaged in performing clerical tasks.
Performs other duties as assigned or required.
Assist with special projects and routine functions.
Creates, modifies and distributes documents, reports, and spreadsheets using various office equipment such as personal computer, copier, fax, document shredder, and labeling system.
Receive and verify invoices and requisitions for goods and services.
Professionally assist visitors: citizens and/or employees.
Maintain the confidentiality of sensitive issues and situations involving employees and the operations of the City of Shreveport.