Admin Assistant

Cincinnati Children's•Brewster, MA

7d•$21 - $26•Onsite

About The Position

The Admin Assistant role is a full-time position at the Burnet Campus, within the Hospital Medicine department. This role is responsible for a wide range of administrative tasks including scheduling, communication, technology utilization, writing and editing, and financial/human resources support. The work typically has department-wide impact and involves coordination with internal and external constituents.

Requirements

High school diploma or equivalent
2+ years of work experience in a related job discipline.

Responsibilities

Schedule and coordinate conferences, meetings, interviews, and appointments, independently resolving scheduling conflicts and anticipating problems.
Coordinate conference calls, teleconferences, and video conferencing.
Perform advanced library searches utilizing electronic resources.
Act as a liaison for coordination of physical moves.
Work with outside vendors.
Plan and oversee special events, programs, conferences, and symposiums.
Set up, operate, and maintain office equipment.
Research information following well-defined paths and respond to a multitude of requests.
Function as a resource on department policy and processes.
Work effectively with other departments, external agencies, and vendors.
Troubleshoot in response to problems and pose solutions.
Use software applications to create and edit workbooks, documents, and presentations.
Understand the functions of software used in the department and use this knowledge to organize information.
Produce queries from databases and review data to look for variances.
Produce well-written notes, documents, or communications.
Transcribe medical dictation.
Take meeting minutes and format for final review.
Compose and edit correspondence, reports, and proposals.
Review, prepare, and submit grant materials to meet submission requirements.
Type, format, and submit scientific manuscripts and journal reviews.
Provide manuscript and reference support.
Effectively demonstrate skills related to the completion and processing of forms, documents, and reports.
Collect and electronically submit payroll information for the department.
Act as a liaison with payroll.
Compile information and perform data entry for departmental budget information/expense tracking.
Assist with completion of HR forms.
Assist with account reconciliation.
Validate accuracy of information submitted and resolve discrepancies.
Act as a liaison with Human Resources Management Services to facilitate personnel processes.