Part-Time Admin Assistant

BROWN HARRIS STEVENS RESIDENTIAL SALES LLC•New York, NY

55d•$30 - $35•Onsite

About The Position

This is a part-time Admin Assistant position focused on supporting a sales gallery and model residences. The role involves preparing the space, managing visitor registration, assisting agents with listing updates, coordinating appointments, handling inquiries, maintaining office schedules, updating reports, and providing general administrative support to the sales team.

Requirements

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Excellent written and verbal communication skills
Strong organizational and time management skills
Ability to multitask and prioritize effectively
Attention to detail
Customer service orientation
Ability to work independently and as part of a team

Nice To Haves

Previous administrative or sales support experience
Experience with CRM software
Familiarity with the real estate industry

Responsibilities

Open and prepare the sales gallery and model residences to ensure a professional and welcoming environment each day.
Verify that all scheduled visitors have completed the required registration forms prior to their appointments.
Enter listings/update listings & open houses
Assist agents with uploading photos for their listings
Register new clients and brokers upon arrival or in advance of their visit.
Schedule, confirm, and coordinate on-site sales presentations and client appointments.
Manage and respond promptly to all sales inquiries received via phone and email.
Maintain the office calendar, coordinating showings, sales meetings, vendor appointments, and special events.
Update key reports, including the Inquiry Report and Customer Tracking Report, and maintain accurate daily phone and email logs.
Distribute the Daily Activity Report summarizing all appointments, inquiries, and activity at the close of each day.
Provide administrative support to the sales team, including the organization and maintenance of project documentation and digital files.
Compile and deliver a weekend activity summary for the full-time Sales Coordinator to ensure seamless continuity.