Admin Assistant – Supply Chain

Interstates • Omaha, NE

3d • Onsite

About The Position

The Administrative Assistant for the Supply Chain team plays an important role in supporting leaders, keeping communication organized, and helping day-to-day operations run smoothly. This position is a great fit for someone who enjoys being a trusted partner, staying a step ahead, and helping teams stay aligned and on track in a dynamic environment.

Requirements

• 2+ years of administrative, coordination, or similar support experience
• Strong organization and time management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities with attention to detail
• Proficiency with Microsoft Office tools, including Outlook, Teams, OneNote, and Excel

Nice To Haves

• Proactive, dependable, and self-directed
• Strong attention to detail
• Effective communicator and collaborator
• Able to anticipate needs and solve problems
• Professional and confident when working with vendors and stakeholders

Responsibilities

• Manage calendars for Supply Chain leaders
• Schedule internal meetings
• Coordinate meetings with vendors and external partners
• Help leaders stay prepared for upcoming commitments
• Coordinate travel arrangements, including logistics with internal and external teams
• Assist with expense tracking and reporting
• Schedule and manage strategic vendor check-ins, including quarterly, biannual, and annual meetings
• Coordinate vendor meetings
• Prepare agendas and capture meeting notes
• Track action items and follow up to help ensure completion
• Maintain leader inboxes while they are traveling
• Enter and update contact information and meeting notes in Dynamics
• Support team organization and communication
• Help keep information accurate and up to date

Benefits

• 401(k) Retirement Plan + Company Match
• Health, Dental, and Vision Insurance Benefits
• Including short- and long-term disability, group life insurance, and more
• Company Discount Perk Program
• Access discounts with well-known brands across the country
• Paid Time Off & Holiday Pay
• Flexible scheduling to support work/life balance
• Bonus Incentives
• Including year-end incentives and merit increases
• Family- and safety-focused culture
• A team that cares about you as a whole person, not just your work
• Company-sponsored holiday events, team celebrations, and community outreach volunteer time
• Advancement opportunities that support long-term career goals
• Career coaching and ongoing development support

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed