Admin Assistant/Receptionist

Humanity HR Consulting•Calabasas, CA

6d•$22 - $28•Onsite

About The Position

Dental CPA is seeking a reliable, detail-oriented Administrative Assistant to support our growing accounting and advisory practice focused on dental professionals. This role is ideal for someone who is tech-savvy, organized, and comfortable learning new software quickly — someone who enjoys client communication and keeping daily office operations running smoothly. This is not a bookkeeping role; QuickBooks Online is used only for basic tasks like connecting bank feeds, so no bookkeeping or data entry experience is required.

Requirements

Previous administrative assistant or office support experience preferred
Strong technology skills and comfort learning new software/platforms quickly
Basic familiarity with QuickBooks Online a plus (used only for connecting bank feeds — no bookkeeping needed)
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency with Microsoft Office and Google Workspace
High attention to detail and accuracy
Professional demeanor and dependable work ethic

Nice To Haves

Accounting or dental/medical office experience is a plus

Responsibilities

Manage client communication and follow-up
Answer phones and manage emails professionally
Organize and track client documents
Assist with onboarding new clients
Support accountants with administrative tasks
Follow up on missing paperwork and signatures
Maintain organized digital and office files
Help coordinate internal office operations
Assist with document collection and organization for accounting and tax projects
Connect and manage bank feeds in QuickBooks Online (no bookkeeping or data entry required)
Prepare reports, spreadsheets, and correspondence
Coordinate with team members to ensure timely completion of client deliverables
Handle sensitive financial and client information with confidentiality