Admin Assistant, Intermediate (Part-time)- resolve Crisis Services

UPMC•Pittsburgh, PA

2d•Onsite

About The Position

Resolve Crisis Services is looking for a Part-time Administrative Assistant to join the team! Resolve Crisis Services is a partnership between Allegheny County and UPMC Western Psychiatric Hospital providing crisis support services to residents of Allegheny County. ReSolve is a 24-hour, 365-day service including a 24-hour hotline, mobile crisis team, walk-in center, and services for children and teens. For more information please visit: https://www.upmc.com/services/behavioral-health/resolve-crisis-services. This position will work 24 hours a week. Monday, Wednesday, Friday daylight hours.

Requirements

High school diploma or equivalent
Three years experience in an administrative support role
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
Ability to use applicable MS Suite products
Working knowledge of business processes and procedures
Knowledge of basic accounting and financial principles and functions
Ability to analyze data and use basic reasoning skills
Act 31 Child Abuse Reporting with renewal
Act 33 with renewal
Act 34 with renewal
Act 73 FBI Clearance with renewal

Nice To Haves

Previous experience with payroll preferred

Responsibilities

Provides administrative support to departments and professional staff.
Coordinates travel arrangements and manages expense reports.
Collects, analyzes, and summarizes data; conducts research and drafts reports.
Performs clerical duties, including filing, recordkeeping, and maintaining office files.
Orders office supplies and manages office equipment.
Screens calls, responds to routine inquiries, and directs visitors.
Interprets and communicates administrative procedures to employees.
Manages supervisor calendars, schedules meetings, and coordinates logistics.
Assists with presentations, including editing and content recommendations.
Drafts, modifies, and responds to routine and independent correspondence on behalf of leadership.