Admin Assistant III - Cardiac Product Line

Kettering Health•Miamisburg, OH

9d•Onsite

About The Position

The Administrative Assistant III provides direct administrative support for KH director level leaders who have systemwide roles and their departments. Responsible for performing general reception, clerical, and scheduling tasks for the department, including filing, mailing, computer entry, and maintaining departmental files. Performs other duties as assigned. Kettering Health is a not-for-profit system of 14 medical centers and more than 120 outpatient facilities serving southwest Ohio. Our mission is to live God’s love by promoting and restoring health. Our commitment to our patients is to help individuals be their best. With that context, safety is our top priority. We provide an integrated system of healthcare experts committed to providing exceptional care.

Requirements

3-5 years’ clerical experience required
High School Diploma or equivalent required

Nice To Haves

Proficiency in essential Microsoft Office applications (e.g., Word, Excel, Outlook).
Strong organization and time management skills.
Ability to use the KH intranet and internet effectively and efficiently.
Strong multitasking abilities with attention to detail.
Accurate and pleasant written and verbal communication skills.
Strong teamwork abilities.
Maintains a calm and reassuring demeanor when interacting with others.
Ability to use good judgment and discretion within defined parameters.
Capability to work independently with some guidance.
Adaptability and flexibility to varying tasks and situations.
Openness to receiving feedback and learning opportunities.
Associate degree preferred.

Responsibilities

Schedule meetings and maintain calendars, including pro-actively handling scheduling conflicts.
Uses good judgement and discretion in screening and answering inquiries and in maintaining an appointment schedule.
Works with confidential information, establishes priorities, and meets deadlines.
Manage daily office operations, including supply ordering and work orders.
Handle requests for information in a timely and professional manner, including assisting with prioritizing requests and handling responses as appropriate.
Handle meeting preparation including room arrangements and recording minutes.
Track and monitor expenses including handling/preparing expense reports.
Organizes and maintains files systems.
Maintains knowledge of organizational and department policies and the judgement to apply those appropriately.
Gathers, organizes, and presents data required for financial analyses, quality reports, and departmental staffing as determined by the Director.
May assist the Director with Time and Attendance.