Admin Assistant II

Granite Construction•Watsonville, CA

1d•$55,311 - $82,965•Onsite

About The Position

Under minimal supervision, this position is responsible for performing a variety of complex, specialized, administrative and office functions and supporting the department manager to ensure daily operations of the department run efficiently.

Requirements

Associates Degree preferred or equivalent experience.
2-5 years of office and administrative experience.
Must have knowledge of commonly used office and administrative concepts, practices and procedures
Ability to maintain confidentiality
Excellent organizational, time management, and interpersonal skills
Strong customer service focus
Demonstrated high level of proficiency with MS Office Suite and the ability to learn new software
Exceptional problem solving skills with consistent follow through
Attention to detail and accuracy
Ability to prioritize and execute multiple tasks simultaneously under tight deadlines
Ability to work independently
Excellent collaboration, verbal and written communication skills
Ability to work well with all levels of staff as well as external customers
Team player.
Ability to abide by Granite’s Code of Conduct on a daily basis.

Responsibilities

Perform a variety of administrative and office support functions to ensure the daily operations of the department run efficiently.
Support one or more managers including scheduling meetings, maintaining calendar, and travel arrangements to ensure their time is managed efficiently.
Support functional area by being the point of contact for department procedures and practices to ensure consistency.
Assist department manager and/or supervisors or other staff with their daily functions to ensure department goals are achieved.
Review and code departmental expenses to ensure accurate accounting and budgeting.
Maintain/update reports to ensure compliance with company policies as well as local, state, and federal regulations.
Maintain department files to ensure they remain organized and current.
Order and maintain inventory of department supplies stock to ensure supplies are available when needed.