Admin Assistant II

Abbott • Chicago, IL

4d • $23 - $45 • Onsite

About The Position

This position works out of our Lake Bluff, IL location in the CHR Corporate Human Resources. This is an onsite position. As the administrative assistant II, you will provide advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. May provide backup support to higher-level management as needed.

Requirements

• High School diploma or equivalent.
• 1 year of previous admin experience or equivalent.
• Operates with general instruction and some supervision.
• Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Nice To Haves

• Some college preferred.
• Advanced knowledge of Microsoft Office Suite, Microsoft Teams, Adobe Acrobat, Visio or OrgPlus, and Outlook required.
• Microsoft Power Apps knowledge preferred.

Responsibilities

• Answering phones.
• Calendar management.
• Scheduling travel.
• Managing correspondence and scheduling couriers.
• Processing expense reports.
• Meeting/event planning.
• Creating or modifying business documents.
• Preparing presentations from source materials.
• Handling teleconference and BlackBerry setups.
• Acting as a liaison for remote access issues.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Orders business cards and stationery.
• Uses basic to intermediate software skills to perform work assigned.
• Uses and understands Microsoft Office Suite and other business specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office setups and on-boarding.
• May train/coordinate work for new administrative assistants

Benefits

• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED