Admin Assistant I

Colorado State University•Fort Collins, CO

8d•Onsite

About The Position

At the Department of Psychology at Colorado State University, we provide innovative education in the psychological sciences, conduct cutting-edge behavioral and brain research, and engage in community outreach to help solve local, national, and global challenges in behavioral health. The Admin Assistant I for the department of psychology will serve as the first point of contact as well as provide admin support for staff, faculty, and students. They will assist in the textbook adoption process for all department classes. They will also support the department in providing social media updates and advertising materials.

Requirements

One (1) year of relevant experience in an office setting related to the work assigned to this position OR Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year
Pre-employment Criminal Background Check (required for new hires)
In-person

Nice To Haves

Demonstrated aptitude for learning how to navigate and understand software system functionality and experience using student information systems (i.e. ARIES, EAB Navigate).
Demonstrated ability to effectively provide customer service and collaborate with others using strong interpersonal skills
Written and verbal communication skills
Detail oriented
Experience working in Higher Education
Computer skills such as proficiency with systems such as Microsoft office

Responsibilities

Serve as the primary point of contact for the Psychology Department for students, faculty, staff, and visitors by responding to inquiries, providing information, and connecting individuals with appropriate departmental resources and services.
Provide administrative support for departmental operations, including scheduling appointments, coordinating room reservations, maintaining records, processing forms, and preparing departmental correspondence and documents.
Assist students and faculty with academic and administrative processes, including course overrides, special studies requests, and other student support functions.
Manage departmental key access by coordinating key requests, maintaining key inventory records, and supporting annual key audits and compliance requirements.
Coordinate textbook adoption processes by collecting course material requests, submitting textbook orders through university systems, and communicating with instructors, publishers, and the bookstore.
Develop, maintain, and update departmental social media platform communications to promote programs, events, and departmental achievements.
Create and distribute informational materials for current and prospective students to support recruitment, engagement, and awareness of departmental programs and services.
Other duties as assigned.