Admin Assistant 3 (EMSS)

University of New Mexico • Los Lunas, NM

2d • $18 - $24 • Onsite

About The Position

The University of New Mexico-Valencia Campus is seeking an Administrative Assistant 3 to support the Enrollment Management and Student Success (EMSS) Division. Reporting to the Director, this position provides advanced administrative & operational support for a multifaceted division responsible for enrollment and student success services. It serves as a central administrative liaison for the division & coordinates a variety of fiscal, personnel, project, reporting, scheduling, records-management, & event-related activities. Position assists with administrative problem solving, monitors and reconciles expenditures, coordinates division projects and operational commitments, prepares reports and correspondence, supports staff recruitment processes, and works collaboratively with students, faculty, staff, schools, community partners, and other University departments. The successful candidate will demonstrate strong organizational skills, confidentiality, attention to detail, sound judgment, and ability to manage priorities in a student-centered environment. Located about 30 miles south of Albuquerque in rural Valencia County, The University of New Mexico-Valencia Campus is a two-year branch campus of The University of New Mexico which functions as a community college in the region and is designated a Hispanic Serving Institution. With an emphasis on teaching excellence, Valencia Campus offers academic transfer programs, technical programs, Adult Education, and Dual Credit courses to high schools in Valencia and Socorro Counties. The faculty and staff serve a student body of over 2,000 students per semester.

Requirements

• High school diploma or GED
• At least 5 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Nice To Haves

• Associate degree or higher in Business or related field
• Spanish/English bilingual
• Experience with Banner or a similar software/platform
• Experience with purchasing software such as Chrome River or similar platform
• Intermediate to advanced skill level using Microsoft Office products including Word, Excel, Outlook
• Administrative/Customer service experience in an educational environment
• Experience with electronic calendaring and scheduling

Responsibilities

• Provides advanced administrative & operational support for a multifaceted division responsible for enrollment and student success services.
• Serves as a central administrative liaison for the division & coordinates a variety of fiscal, personnel, project, reporting, scheduling, records-management, & event-related activities.
• Assists with administrative problem solving.
• Monitors and reconciles expenditures.
• Coordinates division projects and operational commitments.
• Prepares reports and correspondence.
• Supports staff recruitment processes.
• Works collaboratively with students, faculty, staff, schools, community partners, and other University departments.

Benefits

• medical, dental and vision insurance
• retirement plans
• paid time off
• professional development
• wellness programs
• tuition remission
• paid parental leave
• medical, dental, vision, and life insurance
• educational benefits through the tuition remission and dependent education programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED