Admin Assistant 3 - Autopsy

University of New Mexico•Albuquerque, NM

4d•$18 - $23•Onsite

About The Position

The Office of the Medical Investigator (OMI), a nationally accredited program within The University of New Mexico School of Medicine Department of Pathology, is seeking a highly organized and experienced Administrative Assistant 3 to support complex operational, educational, and programmatic functions. OMI investigates deaths across New Mexico that are sudden, violent, untimely, or unexpected and serves families, communities, and legal partners with professionalism and compassion. This position plays a critical role in supporting departmental operations, coordinating projects, and maintaining structured workflows that support both administrative and medical education–related initiatives. The ideal candidate thrives in a fast-paced environment, demonstrates strong independent judgement, and brings advanced experience with Smartsheet’s and data-driven tracking systems. To learn more about the program, visit: https://hsc.unm.edu/omi/services/. OMI is a 24/7 facility. Applicants may work weekends/holidays.

Requirements

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Nice To Haves

Ability to communicate effectively and professionally both orally and in writing
Experience supporting medical education, academic programs, or healthcare operations.
Knowledge of University or academic medical center environments.
Experience creating dashboards, automated workflows, and reporting tools.
Strong written communication skills and ability to support leadership-level initiatives.
Experience in handling evidence and highly confidential information.
Experience working in the death industry.
Knowledge of anatomy, physiology, and/or kinesiology.

Responsibilities

Oversees and/or performs a range of diverse administrative activities for the morphology department.
Serves as a central point of liaison with faculty pathologists and medical trainees in the resolution of a variety of day-to-day matters concerning the morphology department.
Assists in entering outside testing requisitions into case management system and associated paperwork required to maintain chain-of-custody.
Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.
Researches information, compiles statistics, gathers data and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
Monitors, reconciles, and assists with uploading reports into the case management system.
Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
Provides administrative assistance with staff searches, as appropriate, to include logging employment applications and coordinating interview logistics.
Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required.
Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required.
Performs miscellaneous job-related duties as assigned.

Benefits

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs.

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