AOS III- Fiscal Tech

DHRM•Staunton, VA

3d•Onsite

About The Position

Western State Hospital, part of the Virginia Department of Behavioral Health and Developmental Services (DBHDS), is seeking a full-time Admin Assistant - Fiscal Tech. This role is crucial for ensuring the timely and accurate processing of accounts payable documents to comply with the Prompt Pay Act of Virginia and for the procurement of goods for Western State Hospital and Commonwealth Center for Children. The hospital is a 302-bed Joint Commission/CMS-accredited psychiatric facility located in the scenic Shenandoah Valley, serving adults with serious mental health needs and recognized for its Psychosocial Rehabilitation “Learning” programs. Employees benefit from a modern clinical setting, a therapeutic environment, and the natural beauty of the Shenandoah Valley.

Requirements

Experience processing Accounts Payable transactions, three-way matching, and account reconciliation.
Working knowledge and experience with basic accounting/bookkeeping and Generally Accepted Accounting Principles (GAAP), including how AP entries effect the General Ledger and how to read a chart of accounts.
Experience with office procedures, data entry, and record maintenance.
Ability to perform detailed work with numerical data and accurately make mathematical calculations.
Ability to research thoroughly and accurately.
Ability to manage multiple work assignments within established timeframes.
Ability to work well independently and as part of a team.
Excellent customer service skills.
Ability to communicate effectively and timely both orally and in writing with agency personnel, outside agency personnel, customers, and vendors.
Strong skill in use of PCs including experience with spreadsheets and automated Accounts Payable software.
High school diploma or equivalent

Nice To Haves

Experience processing a high volume of Accounts Payable transactions.
Knowledge of Commonwealth of Virginia fiscal policies and procedures, including accounts payable policies and procedures and the Prompt Pay Act
Experience processing travel reimbursements
Experience with Cardinal Financials
Experience with Oracle Cloud or PeopleSoft ERP financial software
Experience with eVA Procurement
Experience with eVA Billing
Experience using governmental small purchase cards
Bilingual
Veteran or veteran spouse

Responsibilities

Ensure invoices are processed for payment in the next check run after approval or receipt of goods
State contracts are paid as contracts dictate
Data entry is performed in an accurate and well-timed manner to Oracle and CARDINAL with limited corrections needed during audits
Batches are balanced and reviewed prior to audits
Vendor information is correct for check issuance
An on-going audit of outstanding invoices/purchase orders will be conducted
Outstanding issues will be discussed with vendors and WSH staff on an on-going as needed basis
Mail will be distributed on the same day as receipt
Perform other duties as assigned within guidelines