Addiction Medicine Program Manager

Oregon Health & Science University•Portland, OR

7d•Onsite

About The Position

The Improving Addiction Care Team (IMPACT) at Oregon Health & Science University is dedicated to providing substance use disorder (SUD) care to hospitalized patients through direct patient care, research, education, advocacy, and health system transformation. This well-established clinical service supports the expansion of hospital-based addiction care regionally, statewide, and nationally. The Project Manager role is crucial for managing and supporting new and ongoing projects within IMPACT. This position involves collaborating with internal and external partners to plan, organize, and execute complex, large-scale projects. Key responsibilities include overseeing program evaluation infrastructure, coordinating research activities, and supporting dissemination efforts. The ideal candidate will possess strong leadership and project management skills, with the ability to manage strategic initiatives from inception to completion. Essential skills include evaluation, communication, and stakeholder engagement. The candidate must be proactive, communicate effectively (both written and verbal), adapt to changing project directions, and work collaboratively with a diverse team of clinicians, researchers, and administrators. This role may also involve educating team members on project management principles and tools.

Requirements

Bachelor’s Degree in healthcare administration/management, business administration or a related field (e.g., Public Health, Health Services Research).
2 or more years of relevant experience in program or project management, including managing and implementing complex, large-scale projects.
Significant organizational skills and ability to lead projects from conception through implementation.
At least three years of administrative support experience supporting a team of 10 or more.
Proven project leadership and project management abilities, including the ability to manage large-scale, complex, visible strategic initiatives.
Skilled in overseeing large-scale projects with budget responsibilities.
Must be analytical and organized; able to prioritize and handle multiple tasks and undertake assignments with initiative in an environment of competing priorities.
Ability to operate in a fast-paced environment, demonstrating good judgment and creative/original thinking.
Creative problem solver, innovative thinker, and capable of independent action and decision making, with the ability to know when to escalate key issues.
Excellent interpersonal, written and verbal communication skills, including the ability to speak effectively in large groups.
Ability to engage and communicate with diverse stakeholders.
Ability to work independently and as part of a team, while being collaborative in resolving problems.
Ability to promote values of diversity, equity, inclusion, and foster a culture where all team members can operate at the top of their potential.
Exceptional computer skills (including word processing, database, electronic mail, internet, presentations, and spreadsheets).
Expert level knowledge in Microsoft Office Suite.

Nice To Haves

Project management experience in a healthcare or higher education setting.
Experience with multiple project management methodologies (e.g., Waterfall, Agile, Scrum, Hybrid, etc.).
Experience in academic dissemination activities.
Knowledge of the academic medical center environment.
PMI certification (e.g., PMP, CAPM, PgMP or similar).

Responsibilities

Collaboratively plan, organize, and coordinate large-scale, complex projects with internal and external resources.
Translate vision for care redesign into detailed project plans, including dependencies, critical paths, documentation, resource requirements, cost estimates, and success factors.
Assign tasks to team members, communicate project purpose, and ensure timely completion.
Anticipate timelines, identify and track project milestones, and communicate risks or delays.
Ensure adherence to project timelines, budgets, and guiding principles.
Manage project risks, issues, and barriers, anticipating and mitigating them where possible, and escalating issues to leadership as needed.
Lead regular team meetings, including scheduling, preparing materials, and capturing action items.
Support continuous quality improvement efforts.
Manage program evaluation efforts, including development, maintenance, and tracking of evaluation tools.
Oversee the maintenance and integrity of databases for clinical quality improvement, evaluation, and research.
Prepare analytic datasets and coordinate with research collaborators on data analysis.
Align evaluation and research tools across partner sites and support data aggregation for reporting and dissemination.
Contribute to grant development, reporting requirements, manuscript preparation, and conference presentations.
Partner with leadership to ensure compliance with Responsible Conduct of Research (RCR), Human Subjects Research (HSR), and applicable institutional policies.
Promote and facilitate effective teamwork.
Utilize change management and facilitation strategies to ensure team buy-in, championship, and shared accountability.
Communicate project goals, timelines, and deliverables clearly to internal and external partners, providing regular updates to leadership.
Support dissemination of IMPACT’s work through presentations, reports, and website updates.
May manage sections of program websites, social media communications, or digital content.
Support data visualization efforts to communicate evaluation and clinical impact outcomes.