Activities Coordinator

Island Hospitality Management•Paso Robles, CA

About The Position

The Activities Coordinator creates, plans, and executes engaging events and recreational activities for resort guests, fostering a fun, welcoming, and inclusive atmosphere. This seasonal, part-time role includes flexible scheduling, including evenings and weekends, with weekly hours varying according to guest occupancy, seasonal demand, and staffing levels; a specific number of weekly hours is not guaranteed. The position also involves coordinating event logistics, maintaining records and inventories, managing supplies and vendor arrangements, preparing a weekly resort newsletter, and supporting fundraising initiatives. The role requires regular standing, walking, or sitting for extended periods; frequent lifting and moving of items up to 10 pounds; and occasional lifting of items up to 25 pounds. IHM Outdoors offers structured training and development with opportunities for career growth. The listed salary is $18.00.

Requirements

Proficiency with basic computer functions, including email and internet use.
Strong communication, negotiation, and organizational skills.
Ability to work flexible hours, including evenings and weekends as needed.
Ability to negotiate vendor pricing and contracts on behalf of the resort.
Self-motivated and detail-oriented, with the ability to work independently or as part of a team.
Ability to stand, walk, or sit for extended periods.
Ability to frequently lift and move items up to 10 pounds and occasionally lift items up to 25 pounds.

Nice To Haves

Experience coordinating events or activities.

Responsibilities

Design, plan, and lead activities such as picnics, sporting events, dances, and dinners.
Set up and break down event spaces before and after activities.
Promote a lively, enjoyable, and inclusive environment for guests.
Maintain accurate records of attendance, vendor usage, income, and expenses for each event.
Process invoices promptly and maintain documentation of payments.
Uphold high standards for activities, services, and guest experiences.
Help develop a seasonal event calendar within budget guidelines.
Purchase supplies and materials for events and group activities.
Prepare and distribute the weekly resort newsletter to guests.
Organize and support fundraising initiatives for the Activities Department.
Maintain accurate inventories of office and activity supplies.
Keep equipment and materials clean, organized, and in good working condition.
Perform additional responsibilities as assigned by the supervisor or management team.

Benefits

Medical, dental, and vision insurance.
HSA and FSA plans, including Dependent Care FSA.
Identity theft protection.
Commuter benefits for transit and parking.
Pet insurance.
Paid sick and vacation time.
Family leave.
PTO and payroll incentives for annual wellness exams.
Employee Assistance Program.
Wellness subscriptions, including gym access, financial planning, counseling, and legal services.
401(k) retirement plan with company match: 100% match up to 3%, plus 50% on the next 2%; fully vested from the first contribution.
Incentive-based bonus program.
Complimentary and discounted property stays for employees, friends, and family.
Team member recognition and bonus.
Discounted tickets to entertainment and attractions via Tickets at Work.
Career growth opportunities through in-house training programs.
Employee referral bonus program.
Structured training and development program.