Acquisitions Aide (Part-time, Non-exempt)

Farmington Community Library•Farmington Hills, MI

13d

About The Position

The Acquisitions Aide supports the daily operations of the Library’s Acquisitions Department, including receiving, invoicing, and processing library materials. Reporting to the Head of Acquisitions, the role works with department staff and other Library departments to maintain accurate records, support efficient workflows, and prepare materials for circulation accurately and on time. This is a part-time, non-exempt position requiring 16–19 hours per week. Hours are primarily daytime, with occasional evening and weekend hours on a flexible basis. The pay rate is $15.25 per hour. Benefits include sick time and paid holidays.

Requirements

High school diploma or equivalent.
Demonstrated experience using computers, data-entry systems, and Microsoft 365 applications.
Strong attention to detail and accuracy in completing tasks and maintaining records.
Excellent organizational and time-management skills, including the ability to manage assigned tasks and adapt to changing priorities.
Ability to perform detailed, precise manual tasks, including accurate and consistent placement of labels, stamps, and other materials-processing elements.
Basic computer skills, including familiarity with Microsoft 365 applications and data entry.
Ability to identify discrepancies and resolve routine issues, seeking assistance when needed.
Ability to learn and use library systems, software, and materials-processing equipment.
Effective oral and written communication skills, including the ability to provide clear instructions to volunteers.
Ability to work independently and collaboratively as part of a team.
Ability to establish and maintain positive, professional working relationships with staff, volunteers, and vendors.
Ability to understand and follow established procedures, maintain accurate records, and complete assigned tasks efficiently.
Good customer-service skills and the ability to assist patrons courteously and professionally.

Nice To Haves

Minimum one year of experience in an administrative, clerical, library, or related position.
Minimum one year of experience working in a public library, particularly in acquisitions or technical services.
Demonstrated experience using an integrated library system (ILS), preferably Polaris/Leap.

Responsibilities

Receive incoming library materials and verify packing slips against invoices.
Manage invoicing and payments for library materials, ensuring accuracy and proper documentation.
Process, label, link, and encode library materials to appropriate bibliographic and item records in accordance with established procedures.
Search for, retrieve, and download MARC records from OCLC WorldShare into the Library’s ILS.
Receive, process, shelve, rotate, and withdraw magazines, newspapers, periodicals, and other serial library materials.
Mend and repair library materials, including identifying and resolving reprocessing issues.
Coordinate and schedule volunteers, assign and prepare tasks, and maintain accurate volunteer records and statistics.
Assist in identifying, troubleshooting, and resolving issues related to materials processing and item records.
Organize, monitor, and maintain inventory of office and materials-processing supplies.
Perform other duties as assigned.