Acquisition Management Support Specialist

VISTA Technology Services•Washington, DC

5d•Hybrid

About The Position

VISTA Technology Services, Inc. (VISTA) is currently seeking an Acquisition Management Support Specialist to support our NAVSEA customer. This is a hybrid position reporting onsite in Washington, DC 2-3 days a week. The Acquisition Management Support Specialist will successfully provide direct acquisition support to the Acquisition Manager and Contracting Officer’s Representatives (CORs) within the Program Office. They will lead development of procurement request (PR) packages, support acquisition planning, solicitation preparation, evaluation, award, and post‑award contract administration, maintain contract/action trackers, generate status reports and briefings, and respond to data calls. The Specialist will also ensure timely, compliant submission of Technical Instructions (TIs), Statements of Work/Performance Work Statements (SOW/PWS), Contract Data Requirements Lists (CDRLs), and Acquisition Management System (AMS) documentation. They will also provide inputs to contract modifications, track period of performance, monitor CLIN/SLIN funding, and analyze contractor funds and man‑hour CDRL submittits.

Requirements

Bachelor’s degree AND 5+ years of contracting/acquisition support experience, including drafting/modifying contracts, TIs, SOW/PWS, and CDRLs
2+ years of project/program management experience supporting DoD or Navy programs
Demonstrated knowledge of FAR, DFARS, and acquisition planning principles with the ability to apply requirements to accomplish assigned duties
Experience supporting planned and ad hoc meetings across multiple timeframes
Excellent written and oral communication skills to include the ability to brief leadership and stakeholders
Strong initiative and attention to detail
Ability to prioritize and manage multiple actions in a fast-paced, high-demand environment
Effective independent and team performance
Proficiency with Microsoft Word, PowerPoint, Excel, and Microsoft SharePoint/Teams to include the ability to build and maintain structured trackers and dashboards
Active DoD Secret Clearance

Nice To Haves

Experience managing PRs via AMS or other PR management tools and familiarity with PIEE/WAWF for post-award administration
Familiarity with NAVSEA submarine program offices, undersea systems, and acoustics-related programs
Experience as a technical acquisition writer for the Navy/DoD and/or have DAWIA/FAC-C coursework or certifications

Responsibilities

Coordinate with technical SMEs to develop/maintain SOW/PWS and CDRLs that are clear, testable, and traceable to program requirements
Prepare PR packages (including funding documents, TIs, and justification/approvals as applicable) and ensure alignment with milestone schedules
Assist in market research, Independent Government Cost Estimate (IGCE) development, acquisition strategies/plans, and risk/issue tracking
Draft solicitation artifacts and sections (e.g., SOW/PWS, CDRLs, Section L/M inputs), compile Q&A, and support source selection planning and documentation in coordination with contracting officers
Track approvals, reviews, and dependencies to enable timely release of solicitations and amendments
Monitor deliverables and performance against TIs, LOE, and PoP; validate contractor reporting; analyze funds/man-hour CDRLs; and recommend corrective actions or modifications
Support contract modifications, option exercises, change management, CPARS inputs, invoice review, and closeout activities
Maintain contract databases, trackers, and dashboards; generate weekly/monthly status reports; and respond to data calls
Ensure proper records management and audit-ready files; maintain version control and document libraries in Microsoft SharePoint/Teams
Participate in IPTs, PSRs, technical interchange meetings, and contract management reviews; brief leadership on schedule, cost, and performance impacts
Serve as liaison among program management, engineering, finance, and contracting offices to resolve issues and align actions with program priorities
Ensure actions comply with FAR/DFARS/NMCARS and applicable NAVSEA/PEO guidance; support AMS processes and other enterprise tools (e.g., PIEE/WAWF modules) used for acquisition and contract administration
Track CLIN/SLIN totals, funding status, PoP, and action milestones; maintain on-time submission of required artifacts and deliverables
Draft and review Technical Analysis Reports (TARs) as part of OEM proposal reviews
Participate in meetings on Navy contract management or execution, Integrated Product Team (IPT) meetings, and Program Status Reviews (PSRs)