Accounts Specialist/Income Auditor

IHG•San Antonio, TX

3d•Onsite

About The Position

Provide daily audit control over the revenue, accounts receivable, food and beverage accounting and general accounting functions of the hotel to ensure accuracy and adherence to all policies and regulations.

Requirements

Minimum: High school diploma or equivalent and 1 year experience in an accounting clerical, front office, or accounts receivable position or similar; or an equivalent combination of education and work experience.
Ability to speak fluent English required.
Carrying or lifting items weighing up to 25 pounds
Standing up and moving about the front office or other designated areas
Communicating with other people
Handling objects, supplies, boxes of merchandise, etc.
Performing computerized accounting tasks or generating invoices or correspondence using a computer.
Bending, stooping, kneeling, crouching, reaching
Reading abilities are utilized often when reading invoices and work materials.
Mathematical skills are used frequently to perform calculations, reconcile account balances, etc.
Must have basic knowledge of computerized financial reporting systems and programs.
Attention to detail is necessary to ensure the accuracy of financial and accounting transactions.

Nice To Haves

Some college coursework in Accounting preferred.

Responsibilities

Assure the accuracy of daily management reports by inspecting all backup for proper documentation; balance and verify figures against individual department reports.
Complete daily revenue balancing and audit of hotel revenue in any or all of the following major areas: rooms revenue, F&B revenue, banquet revenue, telephone revenue, leisure revenue, retail revenue, other revenues, and miscellaneous charges and adjustments. Balance credit card transmissions as needed. Prepare audit-related reports or documentation. Review report information with manager or controller as needed, and notify management immediately of any discrepancies or issues. Investigate overages or shortages as needed, according to hotel policies and established standards.
Prepare Miscellaneous Journal and period-to-date financial information; post all allowances to the Allowance Journal; balance Miscellaneous and Allowance Journals to daily management reports. Post entries and prepare other accounting-related reports as needed or directed.
Prepare monthly sales tax and tip allocation; verify that room and tax have been run on all occupied rooms; investigate any discrepancies.
Check all vouchers issued for proper explanations and approvals.
Check and balance all food and beverage cash registers and note all discrepancies. Check menu pricing as needed or requested.
Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include Front Office, Reservations, F&B, Sales and Accounting, for the purpose of obtaining information regarding accounts and reconciling revenue figures from each area.
Participate in the inventory process and assist with hotel financial/accounting staff with inventories.
May monitor monthly aging of accounts, perform credit chargeback and inquiry research, handle travel agent commission research, make phone calls to collect accounts excessively overdue, prepare statements, collection letters and coordinate payment for delinquent accounts as needed.
May perform additional accounting duties such as processing credit approvals/denials, conducting inventory of safe deposit boxes, accounting/clerical duties, counting house bank with General Cashier and reconciling other in-house accounts, checking foreign currency rates on receipts and verifying loss or gain on foreign exchange, or preparing special projects as assigned.
May assist with other duties as needed or requested.