Accounts Receivable Specialist

Art Institute of Chicago•Chicago, IL

2d•$25 - $30•Onsite

About The Position

The Art Institute of Chicago shares its singular collections with our city and the world. We collect, care for, and interpret works of art across time, cultures, geographies, and identities. We are a place of gathering and learning, committed to fostering an inclusive understanding of human creativity. As part of Central Administration the Bursar’s Office processes and ensures the accurate allocation of payments made to the institute. Reporting to the Manager, Accounts Receivable and Receipts, the Accounts Receivable Specialist is responsible for maintaining proper records relating to the posting of cash receipts and recording revenues in the financial system. The Accounts Receivable Specialist processes accounts receivable batches and manages all invoicing workflows.

Requirements

Minimum two years previous cashiering or accounting experience required.
Proven ability to prioritize and work independently, responsibly, and meet deadlines.
Excellent spoken and written English language skills.
Ability to train others on simple and complex processes.

Nice To Haves

Associate's degree or equivalent combination of education and experience preferred.
PeopleSoft and accounts receivable experience preferred.

Responsibilities

Processes student and continuing studies payments and refunds in PeopleSoft Campus Solutions; handles miscellaneous student requests and payments.
Processes Concur invoices on behalf of the department and completes new customer requests while maintaining an accurate and updated list of customers.
Receives and processes invoice creation requests and receipt of associated payments in the accounts receivable system; processes invoice payments from various credit card processors.
Balances individual cash drawer and petty cash daily; enters and processes daily cash receipts (cash, check, or credit card) accurately and timely into PeopleSoft; processes and balances check deposits via remote deposit.
Assists manager with maintaining and updating department documentation and reconciliations.
Maintains security standards with sensitive information such as bank account and credit card numbers.
Creates and submits journal entries as needed for department transactions.
Completes client requests in the department ticketing system.
Participates in testing within PeopleSoft Financials, PeopleSoft Campus Solutions, and/or other financial systems for fix or upgrade implementations.
Adheres to department coverage, vacation blackout periods, and overtime requirements as defined by business need.
Provides coverage for Accounting Cashier and Manager as cross-training allows, including but not limited to processing cash receipts and preparing cash and check payments for deposit.
Participates in the development of the entire department’s strategic goals and direction; duties, responsibilities, and activities may change or be added to as needed.