Accounts Receivable Specialist

McCarl's Inc.•Pittsburgh, PA

22d•Onsite

About The Position

The AR Specialist role is responsible for processes within the accounts receivable function including but not limited to invoicing customers, applying payments, monitoring account balances, and supporting the internal project team with customer billing and collection related matters. This role also includes communicating with customers to ensure timely and accurate payment processing.

Requirements

Experience with Viewpoint Vista or similar construction ERP systems preferred
Strong proficiency in Microsoft Excel (pivot tables, lookups, data analysis)
Strong analytical and problem-solving skills with high attention to detail
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Effective communication skills, with the ability to explain financial concepts to non-financial personnel
Strong organizational skills and ability to maintain accurate and detailed records
Ability to work independently and collaboratively across departments
High level of integrity and professionalism in handling confidential information
1 to 2 years of accounting data entry or accounts receivable experience.
Computer skills required – Microsoft Office Suite (Excel, Word, Outlook).
Working knowledge of computerized accounting systems that utilize a job costing module
Ability to work alone or in a team setting
Excellent communication skills

Nice To Haves

Construction industry experience a plus, but not required

Responsibilities

Prepare and issue customer invoices based on job progress, contracts, or service completion
Maintain accurate billing records within the Company ERP system
Apply customer payments (ACH, check, wire, credit card) to appropriate accounts
Monitor accounts receivable aging and follow up on outstanding balances
Communicate with customers regarding billing discrepancies or past due accounts
Work closely with project managers and operations personnel to resolve billing issues
Reconcile customer accounts and investigate discrepancies as needed
Assist with monthly billing cycles and reporting
Generate and distribute customer statements
Support collections efforts while maintaining positive customer relationships
Maintain documentation related to customer billing and payment activity
Assist with lien waivers or other project-related billing documentation as required
Perform other duties as required to support the Accounting Department as well as other business departments