Accounts Receivable Specialist- Construction Billing

Aston Carter•Clovis, CA

3d•Onsite

About The Position

A leading Construction/Engineering firm is seeking to add an Accounts Receivable Specialist to the team! This role will ensure accurate and timely billing and collection of payments. This role performs full accounts receivable cycle, from job initialization and invoice creation to payment application, discrepancy resolution, and sales tax preparation. The position requires strong attention to detail, proficiency with accounting software and Microsoft Office, and the ability to work efficiently in a fast-paced environment while supporting a mission-driven, team-oriented culture focused on professionalism, integrity, and effective communication. This company is rapidly growing, financially stable and has doubled in size over the past 2 years and is actively building out its accounting team. This role offers clear upward mobility, long-term stability, and the opportunity to make a real impact.

Requirements

High school diploma or equivalent; bachelor degree preferred
1-2 years of Accounts Receivable (AR), Billing experience in the Construction industry (required)
Familiar with construction billing (material billing, labor billing, job code category) required
Experience with Accounts Receivable processes- invoicing, payment posting, and account reconciliation.
Experience using accounting software systems; intermediate Excel skills.
Self-starter, eager to learn and grow.
Strong decision-making skills with the ability to multi-task, prioritize work, and meet deadlines.
Ability to work independently with minimal supervision in a fast-paced environment.
Strong attention to detail and accuracy in data entry and financial records.
Effective written and verbal communication skills for interacting with customers and internal teams.

Responsibilities

Initialize new jobs and set up billing structures, including progress billing, in accordance with company practices.
Create accurate invoices for customers based on contract terms and company procedures, ensuring all required documentation is included.
Prepare time and materials (T&M) and progress billings and submit invoices to customers in a timely manner.
Generate monthly billing statements based on the general ledger and distribute them to customers as required.
Prepare, post, verify, and record customer payments and all transactions related to accounts receivable.
Record customer payments accurately in the accounting system and reconcile them with invoices and statements.
Research and resolve customer discrepancies, including payment variances, short pays, and billing questions.
Monitor and investigate past due accounts, documenting issues and working with internal teams and customers to resolve outstanding balances.
Maintain and update customer account files, including changes to names, addresses, mergers, and mailing attention details.
Prepare sales tax filings based on billing activity and applicable regulations.
Adhere to established quality control procedures and accounting policies as directed by leadership.
Collaborate with internal departments to obtain information needed for accurate billing and collections.
Communicate clearly and professionally with customers regarding invoices, statements, and payment status.
Support continuous improvement of accounts receivable processes to enhance efficiency and accuracy.