Accounts Receivable Specialist
About The Position
Wholesale Produce Supply is looking for a detail-oriented and dependable Accounts Receivable Specialist to join our Accounting team. If you enjoy working with numbers, solving discrepancies, staying organized, and communicating with customers, this could be a great opportunity for you. In this role, you'll be responsible for processing and applying customer payments, preparing invoices and statements, reconciling accounts, monitoring outstanding balances, and following up on past-due accounts. You'll also work closely with our Sales and Customer Service teams to resolve billing issues and help ensure our financial records are accurate and up to date. We're looking for someone who takes pride in accuracy, follows through, and is comfortable balancing both the accounting and customer-service sides of Accounts Receivable.
Requirements
- 2+ years of Accounts Receivable, accounting, or related experience preferred
- Strong attention to detail and commitment to accuracy
- Experience working with customer payments, account reconciliation, invoicing, and/or collections
- Intermediate Microsoft Excel skills
- Proficiency with Microsoft Word, Excel, and Outlook
- Strong mathematical and problem-solving skills
- Ability to research and reconcile numerical discrepancies
- Strong organizational and time-management skills
- Ability to manage multiple priorities and meet deadlines
- Professional written and verbal communication skills
- Comfortable contacting customers regarding outstanding balances and past-due accounts
- Ability to maintain confidentiality when working with financial and customer information
- Ability and willingness to learn industry-specific accounting software; Produce Pro experience is a plus
Nice To Haves
- Produce Pro experience is a plus
Responsibilities
- Process and apply incoming customer payments, including checks, ACH, wire transfers, and credit card transactions
- Prepare customer statements, bills, and invoices using Produce Pro
- Reconcile bills of lading against information entered in the system
- Reconcile and post receipts for cash sales received from various departments
- Balance batch control totals against source documents and system reports, research discrepancies, and make necessary corrections
- Monitor outstanding customer balances and follow up on overdue accounts
- Contact customers regarding past-due invoices and outstanding balances in a professional and timely manner
- Partner with Sales and Customer Service to research and resolve billing or payment discrepancies
- Maintain accurate ledgers and registers, including posting charges, refunds, and adjustments
- Set up new customer accounts in Produce Pro
- Assist with bank reconciliations and month-end and year-end closing activities
- Prepare Accounts Receivable reports for management
- Maintain accurate and confidential financial records
- Follow company policies and Accounts Receivable best practices
- Assist with miscellaneous Accounting Department and office responsibilities as needed
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
