Accounts Receivable Specialist

Tellus Equipment Solutions•Katy, TX

15d

About The Position

The Accounts Receivable Specialist at Tellus Equipment Solutions, LLC. is responsible for ensuring efficient and accurate receivables are processed.

Requirements

High school diploma required
3-5 years work experience in a Treasury or Treasury-related environment
Detail-oriented with an innate aptitude for problem solving
Ability to interact effectively with both people and data
Drive to generate results and flexibility to adapt to varied communication and problem-solving methodologies
Ability to work in a fast-paced environment and maintain a sense of urgency
Client-centered mentality and passion for customer service

Nice To Haves

college courses in accounting preferred

Responsibilities

Support and execute all tasks related to the Accounts Receivable process
Proactively work with fellow team members and outside personnel to trouble shoot and overcome impediments to timely payments.
Research and resolve invoice disputes, including timely follow-up with dealerships
Correspond with delinquent account holders to bring account into good standing, entering detailed, notes specifying contact person and commitment obtained in CDK
Collaborate with departments to ensure accounts are accurate before monthly statements are mailed out
Monitor bank accounts for incoming funds, to ensure no overdrafts occur and to research and resolve account discrepancies
Prepare invoices, send bill reminders, file paperwork, and contact clients to discuss active accounts
Actively collaborate with General, Parts, and Service Managers on customer accounts issues
Confirm customer account details to ensure tax exemptions and associated tax numbers are captured in CDK
Manage and complete daily John Deere Settlements (JD credit cards - by parts, service, and equipment)
Receive and handle invoicing and billing related mail including ensuring all Return Checks are collected and posted in a timely matter
Manage, create, and report on all dealer AR accounts in CDK; run monthly statements
Deposit warranty checks and post to GL on CDK
Responsible for the following GL accounts - 1040000- AR Account, 1041000- John Deere, 1041100- John Deere Equip, 1090000-John Deere Multi Use, 10901-John Deere Multi Use Equip, 10800-Credit Card, 10805-STIHL Stripe. Ensure with month end closing that all AR accounts are updated by the close deadline
Post and update credit card settlements, John Deere settlements, and STIHL STRIPE payments
Post and ensure all Customer Advances (ADV) and Received on Account (ROA) are posted and allocated to invoices.
Download ACH payment notifications and verify payments with Treasury Analyst
Prepare, receive, process, verify and record all payments (check, cash, and credit card) and transaction related to accounts receivable
Prepare and remotely deposit checks (Synovus, 3 deposits per week)
Resolve invalid/unauthorized purchases by credit cards and send support documentation to VersaPay/AMEX
Reconcile the accounts receivable ledgers
Collaborate with accounts payable and other accounting staff to ensure accuracy in posting refunds correctly and to correct customer accounts