Accounts Receivable Specialist

Rhino Tool House • New Berlin, WI

7d

About The Position

The Accounts Receivable Specialist plays a vital role in the finance team by managing the inflow of revenue, ensuring accurate recording of transactions, and maintaining positive relationships with clients. This position reports to the Accounts Receivable Manager or the Accounting Manager.

Requirements

• High school diploma or equivalent; additional education or certification in accounting is a plus.
• 2-3 years of experience as an accounts receivable clerk or in a similar role.
• Familiarity with accounting software and ERP systems.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Effective communication skills for interacting with customers and internal stakeholders.
• Ability to work independently and as part of a team.

Responsibilities

• Generate and issue invoices to customers accurately and in a timely manner.
• Verify that all necessary documentation and approvals are obtained before invoicing.
• Ensure invoices are in compliance with company policies and customer requirements.
• Record and post customer payments in the accounting system.
• Reconcile payments received with invoices issued to identify and resolve discrepancies.
• Manage and apply adjustments, discounts, or credits as necessary.
• Communicate with customers to address inquiries, resolve payment issues, and provide necessary documentation.
• Establish and maintain positive relationships with clients to facilitate smooth transactions.
• Monitor and analyze accounts receivable aging to identify overdue accounts and implement appropriate collection actions.
• Collaborate with internal teams to address and resolve issues impacting payment processing.
• Reconcile accounts receivable ledger with bank statements regularly.
• Investigate and resolve any discrepancies between the accounting records and bank transactions.
• Generate and analyze accounts receivable reports for management review.
• Provide regular updates on the status of customer accounts, including outstanding balances and collection efforts.
• Initiate and follow up on collection activities for overdue accounts, including sending reminders and statements.
• Collaborate with collection agencies or legal counsel when necessary.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees