Accounts Receivable Specialist

Aire Serv - Complete Home Services•Atoka, OK

About The Position

Accounts Receivable Specialist – Aire Serv of Tipton Do you love numbers, accuracy, and keeping financial operations running smoothly? Have you been supporting Accounts Receivable for more than two years? Then keep reading… How about growing your skills and income at a company where your attention to detail truly matters? As an Accounts Receivable Specialist, you’ll play a key role in keeping our customer accounts accurate, our aging balances low, and our cash flow visible. When something doesn’t reconcile or a payment doesn’t match, you’ll be the calm, confident expert who gets it resolved quickly and professionally. We invest in our people and will make sure you have the training, tools, and processes to be successful. If you’re looking for a place where your expertise will be valued, you can grow in your career, and your accuracy makes a real impact, apply at Aire Serv of Tipton today!

Requirements

Minimum two years of Accounts Receivable, collections, payment processing, or reconciliation experience
Working knowledge of AR processes, payment application, aging review, and customer follow‑up
Strong written and verbal communication skills
High attention to detail and strong organizational skills
Proficiency in Excel and accounting systems; QuickBooks and ServiceTitan preferred

Nice To Haves

Excel at Accuracy & Organization: You’ll need a high level of attention to detail — numbers must match, accounts must reconcile, and documentation must be complete.
Be a Confident Communicator: You’ll communicate with customers, internal teams, and leadership to resolve issues and keep accounts updated.
Be Proactive & Resourceful: You don’t wait for problems — you find them, fix them, and prevent them from happening again.
You think “close enough” works for numbers — accuracy is everything here
You get overwhelmed when multiple accounts or deadlines need attention
You avoid calling customers about outstanding balances
You prefer repetitive tasks over problem‑solving and research

Responsibilities

Prepare and review recurring AR reports, including aging, collections, unapplied payments, undeposited funds, and reconciliation status
Post, batch, deposit, and reconcile customer payments — mailed‑in, online, unapplied, misapplied, and duplicate payments
Reconcile QuickBooks and ServiceTitan monthly to ensure balances, credits, invoices, and adjustments match
Research and resolve billing discrepancies, deposit issues, payment exceptions, and customer account variances
Process customer refund requests with proper documentation, approvals, and follow‑up
Manage the AR email inbox and respond professionally to customer inquiries
Support customer account setup and maintain accurate account documentation
Conduct collections follow‑up by phone, email, and text to resolve outstanding balances
Support month‑end close by reviewing aging, credits, open invoices, pending deposits, and exceptions