Accounts Receivable Specialist

DIAS Geophysical Limited•Saskatoon, SK

10d

About The Position

The Accounts Receivable Specialist is responsible for managing the day-to-day accounts receivable process, including preparing and issuing client invoices, ensuring invoices accurately reflect contractual requirements, monitoring outstanding receivables, and following up on overdue accounts. This role works closely with Sales, Operations, Project Management, and Finance to gather the information for accurate and timely billing. The successful candidate will be highly organized, comfortable working with contracts and project information, and confident communicating with both internal teams and external clients.

Requirements

2+ years of experience in accounts receivable, billing, accounting, or a related role.
Strong attention to detail and a high degree of accuracy.
Strong organizational and time-management skills, with the ability to manage multiple projects and competing priorities.
Excellent written and verbal communication skills.
Comfortable communicating with clients regarding invoices, account balances, and overdue payments.
Strong problem-solving and investigative skills.
Proficiency with Microsoft Office, particularly Excel.
Ability to work collaboratively with Sales, Operations, Project Management, and Finance teams.

Nice To Haves

Experience interpreting contracts, purchase orders, or other billing documentation is an asset.
Experience with accounting or ERP systems is an asset.
Knowledge of Canadian Sales tax would be an asset.

Responsibilities

Prepare and issue accurate and timely invoices to clients based on contracts, purchase orders, project milestones, and supporting documentation.
Review contracts and related documentation to ensure invoices reflect agreed-upon rates, terms, billing schedules, and requirements.
Gather and validate billing information from Sales, Operations, Project Management, and other internal teams.
Monitor accounts receivable balances and maintain accurate customer account records.
Track outstanding invoices and proactively follow up with clients regarding overdue payments.
Communicate professionally with clients to resolve billing questions, discrepancies, and payment issues.
Investigate and resolve invoice discrepancies in collaboration with internal teams and clients.
Apply customer payments and assist with account reconciliations as required.
Maintain accurate records of invoices, payments, correspondence, and collection activities.
Support month-end and year-end accounts receivable processes and reporting.
Provide updates on outstanding receivables, aging accounts, and collection status to management.
Identify potential collection issues and escalate significant or recurring concerns appropriately.
Assist with improving billing and collection processes to increase efficiency and reduce outstanding receivables.
Perform other accounting and administrative duties as required.