Accounts Receivable Specialist (Hybrid, 75 mins East of Indy)

Ahaus Tool & Engineering • Indianapolis, IN

9d • Hybrid

About The Position

Ahaus Tool & Engineering is seeking an Accounts Receivable Specialist to join their team. This is a hybrid role, requiring a few days a week in the Richmond, Indiana office (located 75 minutes east of Indianapolis) and a couple of days remotely after initial training. The company emphasizes a strong, supportive, family-first culture with a long average employee tenure. Ahaus is an established $25M+ tooling, engineering, and custom automation firm celebrating its 80th anniversary, known for its flexible start times, generous paid time off, paid holidays, employee recognition programs, and various social events. They are looking for a team player with skills and experience in accounts receivable who can contribute to efficient financial operations and uphold company values. The role involves managing accounts receivable activities, processing invoicing and customer payments, and providing cross-functional support within the Accounting Department, including backup for accounts payable functions.

Requirements

• General clerical experience in data entry, filing, and written communication is required.
• Willingness and ability to engage in training sessions and team collaboration both in person and remotely is required.
• Strong organizational skills, verbal and written communication abilities, mathematical competence, and knowledge of accounting practices are essential.

Nice To Haves

• Previous accounts receivable experience is preferred.
• Proficiency with Microsoft Word, Excel, and ERP software is desirable.
• Epicor familiarity preferred

Responsibilities

• Complete final and phased invoicing for customer shipments in collaboration with other departments
• Prepare accounts receivable invoices in the ERP system for milestone-based deposits, shipments, or miscellaneous charges
• Monitor A/R group email address
• Electronically file customer payment advices
• Distribute AR invoices to customers via email or through customer portals
• Monitor new orders and revisions, and work with necessary personnel to resolve discrepancies
• Prepare and/or update reports in Microsoft Excel
• Conduct weekly follow-ups on past-due customer invoices
• Run and reconcile ERP reports prior to month-end capture
• Scan and electronically file/archive documents
• Communicate effectively with customers both verbally and in writing
• Champion and model Ahaus’ core values in daily actions and decision-making
• Foster a respectful, accountable, and collaborative team environment
• Maintain a clean, organized and safe work environment in compliance with company and regulatory standards
• Exhibit regular and predictable attendance
• Other duties as assigned that may be required
• Organize daily purchase receipts and save them electronically
• Reconcile AP invoices with receipts
• Batch standard AP invoices within the ERP system
• Electronically file batched AP invoices
• Assist in collecting expense reports and corporate credit card receipts
• Scan and electronically file/archive documents
• Potential to assist with various HR administrative tasks as time and workload allow

Benefits

• great wages
• generous paid time off
• paid holidays
• employee recognition and incentives
• employee breakfasts and barbeques
• pitch-ins
• summer games
• company outings

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed