Accounts Receivable & Payable Coordinator

MJ Holding Company LLC • Bridgeview, IL

5d • Onsite

About The Position

This position is responsible for managing and processing customer and vendor invoices, tracking outstanding payments and ensuring timely collections and payments. This role involves reconciling accounts, resolving bill discrepancies, and maintaining accurate financial records to support the company’s cash flow and financial health.

Requirements

• Knowledge of Microsoft Office – specifically Excel (Pivot Tables, VLOOKUP, concatenate).
• Excellent Communication skills. Able to communicate with multiple departments and management levels.
• Strong initiative and ability to manage multiple projects with strong follow through.
• Must be self-starter and detail oriented with strong organizational and analytical skills.
• Creative thinking, highly driven and self-motivated (curious individual that will seek analysis).
• Associate’s degree required.
• Minimum of 3 years related experience in accounting, inventory, reporting, and consolidation.
• Prior experience in working directly in an inventory environment.

Responsibilities

• Ensure procedures are followed for processing and sending out daily invoices.
• Review AR aging to ensure timely customer payments.
• Reconcile customer accounts and research/resolve payment discrepancies.
• Communicate discrepancies to internal departments and customers.
• Apply cash to customer accounts in a timely manner.
• System set-up of new customers.
• Assist with year-end close and audit.
• Enter vendor invoices daily.
• Manage received inventory/un-invoiced report.
• Produce weekly check run and cut vendor checks.
• Reconcile vendor accounts and resolve discrepancies.
• Communicate discrepancies with vendors and internal departments.
• Download and manage payments to freight carriers.
• System set-up of new vendors.
• Assist all areas of accounting department with any ad hoc requests.

Benefits

• annual merit increases
• bonus based on company and individual performance
• medical coverage
• dental coverage
• vision coverage
• disability insurance
• health savings accounts
• flexible spending accounts
• 401(k) match of 100% on the first 3% and 50% for the next 2% of your contribution
• wellness resources
• employee assistance program
• fitness discounts
• access to a wellness professional
• vacation
• salary continuance
• paid country specific holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree