Accounts Receivable Manager
Wilson Sonsini•Palo Alto, CA
•$131,750 - $178,250•Hybrid
About The Position
Wilson Sonsini is seeking a detail-oriented and organized Accounts Receivable Manager to support the financial operations of a fast-paced law firm. This role is responsible for processing payments, maintaining accurate financial records, and properly administering client advances/retainers in compliance with firm policies and legal accounting requirements. The ideal candidate has strong communication skills, excellent attention to detail, and experience working in a professional service or legal environment. This position is available as a hybrid work arrangement.
Requirements
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
- 5+ years of accounts receivable, collections, legal billing, or trust accounting experience preferred
- 3+ years management experience preferred
- Experience working in a law firm or professional services environment strongly preferred
- Knowledge of client trust accounting, retainers, and legal billing procedures preferred
- Strong organizational, analytical, and problem-solving skills
- Excellent written and verbal communication abilities
- Strong attention to detail and ability to manage multiple priorities
- Excellent computer proficiency (MS Office – Word, Excel and Outlook)
- Familiarity with legal billing platforms such as Elite, Aderant, Clio, or similar systems preferred
- Excellent verbal and written communication skills, including ability to effectively communicate with internal and external clients
- Must be able to work in a fast-paced environment and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
- Ability to work independently and collaboratively in a team environment to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
Responsibilities
- Oversee daily processing and posting of client payments, including checks, ACH, wire transfers, and credit card transactions
- Coordinate with the account managers to resolve client reconciliations around outstanding balances and application of payments to invoices
- Maintain accurate client account records and documentation within accounting systems
- Develop a comprehensive process and procedures manual for the accounts receivable team and ensure compliance to the manual.
- Properly record, track, and reconcile client advances, retainers, and trust balances in accordance with firm policies and applicable legal accounting requirements
- Apply client advances and retainer funds to fees earned and costs incurred following attorney approval and established billing procedures
- Monitor trust-to-operating transfers to ensure accuracy, timeliness, and compliance with applicable regulations
- Oversee the client refund process ensuring client funds are returned to the client in a timely manner
- Assist with month-end closing activities, reconciliations, and accounts receivable reporting
- Support compliance with firm billing policies, trust accounting procedures, and legal accounting standards
- Identify opportunities to improve existing processes
Benefits
- highly competitive salary and benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Manager
