Accounts Receivable Manager
About The Position
Vista Fulfillment Group is hiring an experienced Accounts Receivable Manager to oversee customer invoicing, payment tracking, collections, AR reporting, and the daily performance of the AR team. This role is responsible for making sure customer invoices are calculated correctly, sent on time, followed up on, and paid within the agreed terms. The AR Manager will review the work of the AR team, communicate with customers and vendors regarding payment issues, and work closely with the CFO to keep AR balances accurate and current. This is a hands-on management role for someone who is highly organized, detail-oriented, strong with Excel and QuickBooks, and comfortable leading a team while also communicating professionally with customers.
Requirements
- Accounts receivable experience required
- Bachelors Degree in Accounting or a related field
- Strong QuickBooks experience required
- Strong Excel skills required, including (Pivot tables, VLOOKUPs, Formulas, Filters and sorting)
- AR aging reports
- Data cleanup and reconciliation
- Account Management skills
- Experience reviewing invoices, billing calculations, customer statements, and payment records
- Strong communication skills with customers, vendors, internal teams, and leadership
- Ability to manage multiple accounts, deadlines, follow-ups, and team priorities
- Strong attention to detail and accuracy
- Must be able to work on-site in Santee, CA
Nice To Haves
- Experience in fulfillment, logistics, ecommerce, 3PL, warehouse, retail, or distribution businesses
- Experience with customer billing, service fees, storage fees, fulfillment fees, shipping charges, or marketplace billing
- Experience supporting month-end close
- Experience creating AR aging reports and cash collection forecasts
- Experience improving billing or collections processes
- Experience working directly with CFO, controller, or accounting leadership
- Experience managing or supervising accounting, AR, billing, or collections staff preferred
Responsibilities
- Oversee the full accounts receivable process from invoicing to payment collection
- Ensure customer invoices are calculated, reviewed, approved, and sent accurately and on time
- Review the AR team’s work to confirm billing, payment calculations, and account details are correct
- Monitor open AR balances and follow up on overdue payments
- Communicate with customers, vendors, and account contacts to resolve payment issues
- Escalate collection issues, disputes, or delayed payments quickly to the CFO
- Work closely with the CFO on AR aging, cash collection, payment status, and customer account risks
- Review customer accounts, payment history, balances, and outstanding invoices
- Help manage payment disputes, short pays, missing payments, and billing questions
- Create AR reports showing aging, collections, payment status, disputes, and team performance
- Lead, train, and hold the AR team accountable for accuracy and timely follow-up
- Improve AR processes, invoicing workflows, documentation, and reporting
Benefits
- 401(k)
- Health insurance
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
