Accounts Receivable / Invoicing Specialist

EWI Worldwide•Dearborn, MI

9d•Hybrid

About The Position

As an Accounts Receivable / Invoicing Specialist, you will play a crucial role in ensuring the accuracy of client invoices and payments processed through the Infor ERP Visual software. This is a hybrid position that allows some remote work but is primarily an in-person role. You'll be responsible for various tasks related to cash receipts, invoice creation, reconciliation, and more. Your attention to detail and commitment to efficiency will be essential in this role.

Requirements

6-10 years of progressively responsible experience in accounts receivable, invoicing, billing, or accounting operations, with demonstrated expertise in cash application, reconciliations, and ERP-based transaction processing.
Advanced knowledge of Windows, Microsoft Office, ERP software (experience with Infor ERP Visual Software is a significant plus), SharePoint, and CRM systems.
Exceptional attention to detail.
Strong verbal and written communication skills, as well as analytical and problem-solving abilities.
The ability to prioritize workloads effectively to meet deadlines.
Willingness to work overtime when necessary to ensure timely completion of tasks.

Nice To Haves

Experience with Infor ERP Visual Software is a significant plus.

Responsibilities

Process cash receipts, including cash application in Visual software and bank deposits.
Adjust customer deposits to ensure balances align with the general ledger.
Create and post invoices for the Exhibit and Retail groups in Infor ERP Visual.
Email invoices to clients and submit invoices through customer portals as required.
Manage customer invoicing timelines to support accurate and timely reporting.
Send client statements as requested.
Process credit card transactions.
Run D&B reports for new clients and recommend payment terms for management approval.
Verify that jobs for the Exhibit and Retail groups are accurately shipped and closed in the IT Enterprise system, resolving discrepancies as needed.
Utilize the Retail portal to create repetitive orders.
Upload purchase orders and invoices to job SharePoint sites.
Scan, file, and organize financial and operational documents.
Prepare and retrieve documents for audits as requested.
Assist with collections efforts as needed.
Prepare and distribute weekly aging reports to management.
Assist with cash flow reporting.