Accounts Receivable Clerk

Solina•Bolingbrook, IL

11d•Hybrid

About The Position

The Accounts Receivable (AR) Clerk is responsible for ensuring accurate and timely management of customer receivables. This includes posting payments, reconciling accounts, resolving discrepancies, and carrying out collection activities in strict alignment with the company’s AR Follow-Up Timeline. The role directly supports company cash flow and customer account accuracy.

Requirements

High school diploma or GED; associate’s degree in accounting or business preferred.
Minimum 5 years of experience in Accounts Receivable, Collections, or general Accounting.
Proficiency with Microsoft Excel, Word, and accounting/ERP systems.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities, meet deadlines, and work under pressure.
Excellent communication and customer service skills.
Demonstrated problem-solving skills, particularly in resolving billing or payment discrepancies.

Responsibilities

Accurately and timely apply customer payments (checks, ACH, wires, credit cards) to client accounts.
Maintain accurate records of daily cash receipts and prepare deposits when required.
Monitor outstanding accounts and follow up with customers on past due invoices in accordance with the AR Follow-Up Timeline.
Research and resolve payment discrepancies, including short-pays, deductions, and unapplied cash.
Process credit memos, debit memos, and returns (RMAs) with proper documentation and required approvals.
Communicate with customers, internal Sales, and Customer Service teams regarding invoice disputes, payment status, and account holds.
Prepare and maintain month-end AR reports, schedules, and reconciliations.
Support management with aging analysis, cash forecasting, and collection reporting.
Maintain organized AR files and documentation to ensure compliance with audit and internal controls.
Assist with other AR projects and cross-train as backup for related accounting functions.