Accounts Receivable Clerk

Devil's Thumb Ranch • Tabernash, CO

2d • Onsite

About The Position

Devil’s Thumb Ranch is seeking an Accounts Receivable Clerk to join their team. This role is ideal for someone looking to start their accounting career in the hospitality industry. The resort is known for its luxury, sustainability, and guest experiences. The Accounts Receivable Clerk will be responsible for ensuring the collection of all group and wedding advance deposits, posting receivable charges and payments accurately and promptly, and adhering to financial policies. Daily tasks include invoicing, collecting deposits, and recording transactions in the property management system. The position demands accuracy, organization, and the ability to maintain financial integrity while supporting accounting operations.

Requirements

• Bachelor’s degree in accounting or related field preferred, or equivalent experience.
• Strong understanding of bookkeeping and accounts receivables principles.
• Proven ability to calculate, post, and manage financial records with accuracy.
• Proficiency in Microsoft Office, especially Excel.
• High level of accuracy, attention to detail, and ability to work independently.
• Strong analytical skills with the ability to assess and improve financial processes.
• Effective communication and collaboration skills for working with vendors, management, and staff.
• Ability to maintain confidentiality, uphold financial integrity, and work in a fast-paced environment.

Nice To Haves

• Experience with accounting software (Data Plus, QuickBooks) preferred.

Responsibilities

• Maintain accurate records of deposits due, deposits received, and manage calendars for multiple groups.
• Initiate group billing accounts, files, and advance deposit invoices.
• Maintain shortfall and cancellation information, ensuring charges are posted before final invoicing.
• Track deposit deadlines and report any delinquencies to the Controller & Sales Manager.
• Collect payment on all accounts aged in accounts receivable.
• Ensure all accounts are moved from Catering & PMS to AR once the final invoice is sent to the client.
• Review past due accounts to determine collectability and recommend action for uncollectible accounts.
• Attend pre-conference, BEO, and conference review meetings.
• Process accounts receivable, ensuring timely invoicing for groups/weddings, ranch owner accounts, and owner accounts.
• Manage incoming receivables, ensuring folio payments are posted promptly.
• Reconcile travel agent and other vendor commissions.
• Handle customer inquiries, including credit card chargebacks and billing questions/disputes, courteously and efficiently.
• Clear PMS House accounts to a zero-dollar balance by the last workday of each month.
• Set up new accounts as needed.
• Assist other departments with AR billing as needed.
• Assist in other accounting areas as requested by the Controller or Staff Accountant.

Benefits

• 152 hours of Paid Time Off if FT, Year-Round employment status.
• Affordable furnished housing, if working a minimum of 35 hours/week or more.
• Health, Dental & Life & Vision Insurances, if FT, Year-Round employment status.
• 401k Employer Match of up to $2,000 annually, if FT, Year-Round employment status.
• Wellness Program opportunities including meditation, complimentary daily Yoga, trail running & mountain-biking workshops.
• 25% discounts at all Devil's Thumb Ranch restaurants, activities including Trail Rides, and Spa Treatments.
• Discounted Winter Park Ski Resort season pass (available annually in season) or 1/2 price Grand Park Rec Center Pass.
• Referral bonus of $250 if we hire someone you refer.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level